Specialist Sr – Operations Budget and Procurement (Internal Only)

JobID: 7308

Position Type:
Leading District Professional/Specialist - District Professional

Date Posted:
3/11/2026

Location:
District Service Center

Closing Date:
04/01/2026

Specialist Sr Operations Budget & Procurement

Reports to: Director Operations Business Services
PC#: 22118, 22119
Pay Grade: 706
Duty Days: 239
Salary Range: $51,624 - $62,197
FLSA Status: Non-exempt

Position Purpose
Supports financial activities to ensure compliance with management instructions, applicable statement of policy and procedures, and maintains consistency with District objectives and best practices. Provides financial support including procurement, budget, financial, and performance metrics monitoring. Assists in analysis to support financial decision making. Assists in department and campus personnel training for planning and monitoring of allocated funds. Supports the full cycle of accounts payable activities including invoice processing, payment processing, and vendor management.

ESSENTIAL JOB FUNCTIONS

Contracts / Accounting / Payment Processing / Grants

Processes and prepares all payments to vendors, resolves invoice discrepancies, and corresponds with vendors and department staff; maintains all payment related documents.
Ensures contracts are accurate (dates, services and cost), assists District Operations leaders in providing a high-level summary before contracts are routed for signature.
Performs the general accounts payable cycle for all transactions.
Verify and process various documents including contracts, purchase orders, and invoices.

Matches invoices with proper purchase orders; ensures completeness and accuracy of invoices and shipments. Tracks invoices for fiscal year end, processes 3-way purchase order matching invoices and check requests.
Detects and resolves problems with incorrect orders, invoices, and shipments. Reconciles retainage report and assists with project closures.
Reconciles aging reports, AP transactions, and statements for all vendors
Provides support for preparation and submission of department grant applications to various funding agencies.
Supports processing of expenditure requests.

Reporting / Auditing

Assists in compilation, generation, submission, and interpretation of reports, statistics, timelines, table, spreadsheets, and presentations as needed.
Gathers, compiles, tracks, analyzes data and reports information from multiple sources.

Assists internal and external auditors as needed.
Implements a digital model ensuring elimination of paper reporting.
Supports budgeting process, assessment of cost performance, and analysis of budget variances.
Assists with projections for budget submissions, including month and year end reports.
Creates financial reports as needed to ensure monitoring of budgets and expenditures.
Provides support to campus personnel for preparation and submission of program funds.
Follows district and department procedures for budget functions.
Assists with preparation of bid requests for department purchases.

Safety

Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.

Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

None.

Personal Work Relationships

All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport/relationship with the consumer.

Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

Knowledge of budgets and budgeting processes for both local and federal funds and experience in developing and managing central or campus budgets.
Knowledge of business intelligence tools.
Skill in performing mathematical and financial calculations with accuracy.
Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.
Ability to prepare financial and accounting records.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.

Ability to reconcile data entry to source documents and review work for accuracy.
Ability to read and understand grant requirements and other legal documents.
Ability to collect and evaluate data and prepare recommendations based upon such information.
Ability to use software to create spreadsheets, databases, word processing, and operate other applicable software.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
Posture: Moderate sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching; moderate walking.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; may require occasional irregular and/or prolonged hours.
Attendance: Regular and punctual attendance at the worksite is required for this position.

Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

Education: (See approved combinations of Education & Experience below) o Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required;

o Bachelor's degree from accredited college or university preferred;
o Coursework in a business or administration field preferred.

Certification/License: None.

Experience: (See approved combinations of Education & Experience below)

o 2-6 years' clerical, preferably in accounts payable, accounting, finance or business-related field required.
Approved combinations:
Education Experience
HS/GED/TxCHSE 6 years
Associate's degree 4 years
Bachelor's degree 2 years

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