Sr. Asst, Maintenance

The Maintenance Clerk is responsible for coordinating functions for the Maintenance Department, including assisting with the maintenance of equipment and procurement of equipment and supplies to effectively plan all maintenance work projects.

This role will partner with the Maintenance leadership team to provide recommendations to improve the Maintenance Department procurement record keeping processes and procedures.

Major Job Responsibilities:

Business Excellence

• Facilitate ordering and maintenance of department office supplies, maintaining proper inventory levels for designated areas
• Track and monitor inventory supply levels for tools and parts utilizing JDE software to maintain equipment information and documentation

• Assist with routine monthly equipment and building maintenance tasks by supporting WestRock’s preventative maintenance schedules • Prepare parts/equipment kits and make pick-ups accessible for mechanics/electricians to complete the job

• Receive inventory, create new labels, and enter new part numbers into JDE software
• Fulfill order replenishments of machine parts for maintenance technicians
• Research parts in Original Equipment Manufacturer (OEM) catalogue to identify cost-efficient parts and equipment
• Manage the parts inventory system including spare parts status, purchase requisitions for inventory replenishment, vendor parts pricing and vendor management, work order status, and warranty tracking
• Follow all general WestRock safety procedures

People and Culture

• Partner with the Reliability Manager to assess problems identified and validate parts needed on maintenance checklist
• Partner with Maintenance Planner/ Scheduler to ensure parts are ordered and delivered on- time during outages

Critical Skills / Capabilities:

• Organizational Skills: Plans, arranges and/or monitors work to ensure achievement of desired results; establishes a systematic course of action to accomplish objectives

Detail-Oriented:

Has an eye for recognizing errors or differences; plans and completes work with thoroughness, giving attention to specific information and individual details, conditions, necessary record keeping, and elements of that work

• Communication: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods that promote an understanding with the target audience; listens carefully and attentively
• Negotiation: Demonstrates an understanding of ways to negotiate effectively with others and understand each party’s objectives; recognizes the potential impact of negotiation proceedings to the business; assists with negotiations in less complex situations; asks questions to uncover points of agreement and disagreement to help others gain consensus
• Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstrates awareness and control over amount of time spent on activities; meets deadlines
• Accountability: Holds self and others responsible for actions and results