Sr. Purchase Executive

The Hotel Purchase Executive is responsible for sourcing, negotiating, and procuring hotel supplies, materials, and services at competitive prices while ensuring quality standards. The role ensures timely availability of all items required for smooth hotel operations, compliance with procurement policies, and maintaining strong vendor relationships.

Key Responsibilities1. Procurement & Sourcing

• Identify and source reliable suppliers for food & beverage, housekeeping, engineering, and general hotel supplies.
• Obtain competitive quotations, analyze price proposals, and prepare comparison sheets.
• Ensure timely procurement of materials based on departmental purchase requests (PRs).
• Maintain cost-effectiveness while ensuring high-quality products.

2. Vendor Management

• Develop and maintain long-term relationships with vendors and service providers.
• Monitor supplier performance regarding quality, delivery timelines, and pricing.
• Evaluate new suppliers and conduct periodic vendor audits.

3. Purchasing Process & Documentation

• Prepare Purchase Orders (POs) and ensure approvals as per hotel policy.
• Maintain accurate procurement records, contracts, and supplier databases.
• Ensure compliance with hotel procurement SOPs and financial guidelines.

4. Inventory Coordination

• Coordinate with the stores team to track inventory levels and avoid stock-outs.
• Monitor slow-moving, non-moving, or excess inventory and take corrective actions.
• Follow up with departments to forecast procurement needs.

5. Cost Control & Negotiation

• Negotiate prices, credit terms, delivery schedules, and volume discounts.
• Work with the finance team to reduce procurement costs without compromising quality.
• Assist in budgeting and cost analysis for purchasing activities.

6. Delivery & Quality Assurance

• Ensure items delivered match approved samples, specifications, and purchase orders.
• Coordinate with receiving and quality control teams to manage discrepancies.
• Resolve supplier issues related to defective items or late deliveries.

7. Compliance & Reporting

• Ensure compliance with hotel policies, legal norms, and safety standards.
• Prepare regular reports on purchase status, costs, and supplier performance.
• Assist during internal and external audits.

Qualifications & RequirementsEducation

• Bachelor’s Degree in Supply Chain, Business Administration, Hotel Management, or related field.

Experience

• 3–5 years of experience in hotel procurement or purchasing (depending on hotel level).
• Experience in F&B purchasing is an added advantage.

Skills

• Strong negotiation and communication skills.
• Good knowledge of hotel supplies and vendor markets.
• Familiarity with procurement software (e.g., FMC, IDS, MC, SAP, Oracle).
• Analytical, detail-oriented, and strong problem-solving skills.
• Ability to work under pressure and meet deadlines.

Job Types: Full-time, Permanent

Pay: ₹17,434.53 - ₹30,000.00 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person