Sr. Purchase Executive

Job Purpose: The Purchase Executive is responsible for managing end-to-end procurement activities, ensuring timely material availability, accurate documentation, cost optimization, and strong coordination with internal departments and vendors. The role also involves maintaining procurement records, verifying bills, and ensuring compliance with organizational policies.

Key Responsibilities:

• Prepare material requisitions in Excel, Tally, or ERP formats.
• Search, evaluate, and onboard new vendors as per standard processes and documentation.
• Prepare quotations and comparison statements and obtain approval from directors.
• Create annual price lists and get them approved for Annual Price Contracts.
• Coordinate with the Pre-Production team for article code creation for new materials.
• Prepare purchase orders in standard Excel/Tally formats with payment terms, delivery schedules, and taxes.
• Maintain the Purchase Order master in Excel or Tally.
• Prepare GRNs in Excel, Tally, ERP, or hard copy format after QC approval.
• Enter and prepare vendor invoices in Tally or ERP.
• Maintain delivery challan and invoice masters in Tally, Excel, or ERP.
• Maintain daily raw material consumption and inventory records in Excel or Tally.
• Submit daily work reports to the concerned HOD or Director.
• Perform any additional tasks related to the designation as assigned from time to time.

Requirements:

• Strong knowledge of procurement processes and purchase documentation.
• Good negotiation and vendor management skills.
• Proficiency in MS Office and procurement tools (ClickUp preferred).
• Understanding of ledger checking, basic accounting, and compliance norms.
• Excellent communication and coordination abilities.
• Attention to detail, accuracy, and time management.

Qualification & Experience

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, or related field.
• 1–5 years of experience in procurement or purchase operations (manufacturing/factory experience preferred).

Job Type: Full-time

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person