Staff Accountant

Staff Accountant - FSS, Inc. - www.fsszone.com

Location: Westfield, Indiana - 100% in-office
Status: Full-time; Exempt
Reports To: Vice President of Finance
Compensation: $75,000 to $85,000 annually

Benefits: Health Insurance, Dental Insurance, Vision, Company Paid Life Insurance (90 days). 401K, Safe Harbor and company match (Eligible after one year)
Company Laptop, Paid vacation, Personal days, Holiday Pay, Annual Clothing Allowance

Who Are We - An Uncommon Company of Uncommon People

FSS is a dynamic and growing organization specializing in both service delivery and product sales. We are committed to providing exceptional customer experience. FSS is a second-generation fumigation and pest management company, priding itself on building long-term customer relationships seeking innovative pest management solutions to help them achieve their operational goals

What We REALLY Do - Protecting Our Customers’ Brands by Protecting Consumers

Through our customer relationships, we help protect the food sources of our nation and the world from pest infestations, which can result in catastrophic operational failures and potential loss of human life.

FSS Cultural Values

• Act with integrity/Always do what is right
• Act with compassion
• Be accountable for what you do and to the team
• Take ownership/Go above and beyond for customers and the team

Span of Control / Travel Requirements

This role reports to the Vice President of Finance and is responsible for the payroll, sales tax and general accounting functions across the organization. The position is 100% in office. Travel requirements as needed but approximately once per quarter.

Important Relationships

To ensure success in the role, the Staff Accountant will need to foster deep working relationships with the following positions.

• President
• VP/General Manager
• VP Finance/Controller
• Senior Executive Assistant
• Regional and Area Managers
• Administrative Director
• Human Resources Director
• Accounts Receivables
• Accounts Payables

Essential Functions / Responsibilities

60% Staff Accountant

• Reconcile balance sheet accounts timely including, but not limited to, Bank accounts, Accounts Receivable accounts, Prepaid accounts, Inventory, Payables, credit cards and accruals
• Reconcile revenue accounts to external systems
• Calculate and file monthly sales tax returns (currently 15 states, but growing)
• Prepare and post the biweekly payroll entries
• Calculate the month-end commission and payroll accruals
• Process credit card transactions by verifying receipts, posting to proper General Ledger accounts, proper regions and ensure the sync between credit card system and Financial system is working correctly
• Prepare and post the monthly calibration monitoring entry
• Maintain and process credit applications with Dun and Bradstreet account
• Represent the company to third parties, outside vendors and consultants
• Attend organization meetings as requested
• Other duties as assigned by management

20% Accounts Receivable

• Post daily accounts receivable batches verifying accounts receivable entries, bank account entries and revenue entries
• Apply customer payments in CRM system relative to ACH, credit card and physical checks
• Generate collection letters daily and send to customers
• Prepare credit memos in CRM system
• Generate and send late fees, monthly, to customers
• Send customer statements upon request
• Other duties as assigned by management·

20% Payroll/HR Duties

• Prepare and execute the bi-weekly payroll processing
• Manage benefit and 401 K plans ensuring timely enrollment, terminations and online enrollment portal (Employee Navigator experience a plus)
• Execution of the annual health benefit open enrollment process
• Ensure proper billing and payroll deductions for benefits and 401K plans
• Process and submit 401K payments and reports to the plan sponsor
• Track annual employee clothing allowance
• Administer Sky Prep LMS modules to all staff
• Other duties as assigned by management

Critical Competencies: Enhancing Our Culture as We Grow

Ownership - Approaches work with the attitude of an owner. Balances between what is good for our people, what is good for our customers, and what is good for our business.

• Expected Behaviors: Personal accountability, acts with integrity, work ethic, dedicated/committed to our purpose and our customers, technical competence, is a leader /inspires followership by more than title

Communication – Articulates ideas clearly and persuades others

• Expected Behaviors: Communicates effectively in oral and written English and is an active listener

Courage - Does what is right for their people, customers, and the company, regardless of consequences

• Expected Behaviors: Forthright, honest, high ethical standards, accountable, communicates openly, honestly, and with candor

Adaptability - Adjusting to change and shifting circumstances

• Expected Behaviors: Prioritization skills, learns quickly, implements new methods, changes approach based on input/data

Compassion - Cares as much about others as themselves…Understanding and supportive of the needs of people (particularly direct reports)

• Expected Behaviors: Listens to understand, is supportive, demonstrates empathy, demonstrates vulnerability

Collaboration - Inspires teamwork within the region and across the company

• Expected Behaviors: Effectively resolves conflicts, is proactive, invests time in others' projects, seeks win-win solutions, seeks to make others' jobs easier to get done, is Willing to provide feedback and coaching

Goals/Results Oriented - Sets challenging goals, emphasizing accountability, and achieves those goals by leading others

• Expected Behaviors: Balances short-term goals with long-term objectives, demonstrates and instills a strong work ethic, instills personal and team accountability, communicates goals effectively, links the work to the goals, delegates effectively, detects off-track performance quickly, and takes action to correct off-track performance

Qualifications & Requirements

• Bachelor’s degree in Accounting, Business Administration, or related field.
• Minimum 7 years of Accounting experience.
• Sales Tax experience
• General understanding of Payroll processing (ADP preferred) and benefits administration
• High attention to detail and ability to find and correct one’s own errors
• Excellent communication, problem-solving, and decision-making skills
• Microsoft office skills (Teams, Word, Excel, PowerPoint) Adobe and QuickBooks experience required
• Finale, PestPac, bill.com Bill Spend & Expense (Divvy) experience a plus

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person