Staff Accountant

JOB DESCRIPTION

Job Title: Accountant

Reports to: Director of Administrative Operations and Director of Finance

FSLA Status: Non-Exempt

Hours: 35 - 38 hr p/wk (Mandatory 24 hours in office)

Interfaces: Dean of the Cathedral, Treasurer, Department Heads, Members of the Congregation, Vendors

Job Purpose

The Accountant plays a key role in the life of the Cathedral. They assist in the administration of the finance office in all matters financial for St. Paul’s Cathedral: Accounts Payable, Accounts Receivable, Disbursements, Payroll, Pledges and Contribution Records. They are a representative to the congregation regarding their financial dealings with the Cathedral. They also aid their supervisors, the Director of Administrative Operations & Director of Finance, as well as Executive Staff, and key volunteers, such as the Cathedral Treasurer. The Accountant must be able to work well with parishioners and staff and be able to work both under close supervision and with some autonomy.

Duties and Responsibilities

Accounting 95%

· Review and distribute incoming mail for accounting department.

· First point of contact for donors, volunteers, vendors, customers, and employees who need assistance from accounting department. Provide direct assistance or refer to Controller and/or Treasurer as appropriate.

· In coordination with the Money Count Ministry, process incoming checks and cash payments during Money Count. Remotely deposit checks.

· Post and distribute invoices for facility rentals, weddings, funerals, diocesan events, long-term pledges, and other revenue items as needed. Apply payments to outstanding invoices. Monitor AR Aging reports and follow-up on overdue accounts.

· Maintain schedule of deferred revenue. Ensure AR Aging reports and deferred revenue schedule reconciles to general ledger.

· Process incoming payment requests, securing appropriate approvals as needed. Post approved bills into accounts payable. Prepare disbursements for remote bill pay or manual check.

· Maintain vendor records by ensuring a form W-9 is collected for all new vendors, and updating vendor mailing addresses as needed.Post reoccurring monthly ACH payments into accounting software.

· Review staff credit card reports and follow up on missing documentation.

· Process employee reimbursement requests and other pay adjustments.

· Prepare and distribute routine financial reports.

· Prepare donation acknowledgement letters and quarterly giving statements.

· Maintain records of pledges. During pledge season, coordinate with Stewardship Committee to provide weekly pledge reports and initiate acknowledgements for new pledges.

· Assist with annual audit and budget preparation.

General Office Assistance 5%

· Act as back-up for Event Coordinator regarding Letters of Agreement for one-time rentals, and partnership agreements for reoccurring facility rentals.

· Cover Receptionist desk for breaks or vacations in the front office and back-up for distribution of daily mail.

And other duties as assigned

Qualifications

· Associates Degree or higher preferred

· 2 years of bookkeeping experience and one year of Accounting experience preferred

· Excellent verbal communication skills

· Ability to work well with others and the public

· Ability to work with people with different backgrounds and opinions

· Passes the background check and Safe Church, Safe Community training

Relevant Skills and Knowledge

· Strong computer skills with a particular expertise in Excel. Ability to work or learn to work with Church Management and accounting systems such as Shelby Next and ACS Realm

· Extremely high attention to detail

· Accurate and efficient and able to manage time and priorities

· Ability to keep parishioner and giving data confidential.

Working Conditions

This is an office position which requires a good amount of sitting. Twenty-four in-office hours is required for this position.

Contact us at: employment@stpaulcathedral.org

Get to know us: www.stpaulcathedral.org

--Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pay: $25.00 - $30.00 per hour

Benefits: