Job Title: Staff Accountant – Accounts Payable

Department: Finance

Reports To: Finance Director

FLSA Status: Exempt

Pay Rate: Starting at $60,000 Annually

SUMMARY

Responsible for daily accounts payable, delivering deposits, and day-to-day operations of the finance department. Performs other related duties as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Maintain manual purchase order system in accordance with documented standard operating procedures (SOP).
• Maintain separate accounts payable ledger for capital expenditures invoices and expedite invoices through the approval process and timely payment.
• Interfaces and cooperates with other departments within the organization as well as volunteers, vendors, and banking institutions.
• Research and respond to calls, emails, and inquiries.
• Process approved invoices for payment and issue checks weekly.
• Process and monitor positive pay.
• Responsible for the collection of corporate credit card receipts and entering the charges into the accounts payable module.
• Assist the Finance Coordinator – Accounts Receivable with the handling of cash per documented SOP.
• Completes monthly bank reconciliations.
• Prepare month-end journal entries and balance sheet reconciliations.
• Ensure compliance with internal and external deadlines.
• Provides supporting schedules for the interim and annual independent financial audit.
• Prepare concise Excel spreadsheets as requested by the Finance Director.
• Supports the development staff for fundraising events as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Supports the Animal Rescue League’s mission, policies, and practices
• Must have a proven track record with accounting standards and protocol
• Provides accurate information to the public at all times
• Must adhere to the company dress code and can deal tactfully and effectively with the public
• Must be willing to participate in meetings with management, Board, and shelter staff, to share ideas and suggestions designed to improve the organization's ability to meet its goals and objectives
• Must have detailed knowledge of operations and departments of the organization
• Must have excellent oral and written communication skills
• Must have considerable knowledge of budgetary principles and practices
• Must be detail-oriented
• Must have demonstrated ability to plan, organize, and direct the work of others; to gather, assemble, correlate, and analyze facts and devise solutions or plans
• Possession of a valid Florida driver’s license and driving record acceptable to the insurance carrier
• Must have a vehicle for transportation to meetings and events

PREFERRED QUALIFICATIONS

• Experience with Blackbaud Financial Edge, Blackbaud Raisers Edge, AvidXchange, and QuickBooks.
• Proficiency in Microsoft Office, to include Word and Excel, is essential to this position.
• Must be a critical thinker who can effectively identify and evaluate problems, display sound judgment in resolving problems, and know when it is appropriate to ask for help
• Not-for-profit accounting is highly desirable

EDUCATION and/or EXPERIENCE

• BS in Accounting (or Finance) and 1-3 years of related accounting experience.
• Detail-oriented and accurate

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee will also be required to use their hands and fingers, as well as bend their neck and twist.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• While performing the duties of this job, the employee is frequently exposed to an indoor office environment climate condition. The employee is occasionally exposed to animal odors and animal fur.

• The noise level in the work environment is usually moderate.