Staff Development Asst

Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from position if similar, related, or is a logical assignment to the position.

Education Duties:

• Assist in planning, developing, directing, and coordinating the facility’s educational program, ensuring compliance with all applicable federal and state guidelines.

• Support preparation and scheduling of meaningful in-services and ongoing training projects.

• Assist with creating and maintaining training materials and orientation programs.

• Prepare correspondence, documentation, and reports related to education and training.

• Maintain and update educational files and databases.

• Schedule and organize meetings, record minutes, and transcribe or edit notes from meetings.

• Answer and route phone calls to appropriate parties.

• Prepare and distribute mailings, packages, and educational materials.

• Monitor and maintain department spreadsheets and other tracking systems.

• Order and track office supplies and assist with related invoices and purchasing documentation.

• Maintain confidentiality of all records and sensitive information.

• Perform photocopying, scanning, and faxing as needed.

HR Duties:

• Assist in conducting all aspects of talent acquisition, including recruiting, onboarding, and orientation.

• Maintain HRIS records, compile reports, and audit employee files for accuracy and completion.

• Complete pre-employment processes, including scheduling appointments and ensuring all paperwork is complete.

• Prepares HR-related documentation, such as interview packets, pre-employment packets, onboarding packets, and termination paperwork.

• Maintains the applicant tracking portal.

• Maintain I-9 forms and ensure compliance with reporting requirements.

• Generate and provide requested HR data and reports to management as needed.

• Support HRIS database management and maintenance related to human resources operations.

Peripheral Job Duties:

• Follow Iron County Medical Care Facility Policies and Procedures.

• Attend in-services, training programs, etc. as requested.

• Other duties as assigned by direct supervisors and/or Administrator.

EDUCATION & TRAINING

• Associate’s degree in relevant field or equivalent education and experience.

• Two years of administrative assistant experience, preferably in HR or education/training.

• Strong organizational and communication skills.

• Advanced skills in Microsoft Office applications required. Must pass a computer proficiency test at the advanced level.

• Attention to detail and confidentiality.

• Ability to manage multiple tasks and prioritize effectively.