Stenographer

Job Summary

The Bangalore Club is seeking a highly organized and dependable PA to the Secretary to support day-to-day administrative, secretarial, and committee-related functions. The role requires excellent communication skills (verbal & written) and the ability to coordinate effectively across departments and committees.

Key Responsibilities

• Handle the Secretary’s routine correspondence and attend to phone calls
• Prepare minutes of General Committee Meetings, AGM/EGM by attending the meetings
• Draft and prepare Action Taken Reports of General Committee Meetings
• Forward internal notes to concerned departments based on General Committee decisions
• Reply to members’ correspondence regarding outcomes of General Committee meetings
• Prepare official letters, notices, suspensions, and communications as directed by the General Committee
• Coordinate and prepare General Committee meeting folders with concerned staff
• Assist the Secretary during balloting of applicants for Club membership
• Prepare letters, reports, and documents as required by the Secretary
• Maintain and update correspondence files linked to General Committee records
• Maintain members’ legal case files and correspondence; follow up with Club Legal Advisors
• Ensure strict confidentiality of Club matters and documentation
• Maintain safe custody of all files, documents, bylaws, and Club rules
• Prepare and maintain correspondence related to Club projects.
• Assist in preparing content for the Club’s monthly magazine “DOVECOT” by coordinating with HoDs, the Secretary, and the Dovecot Sub-Committee
• Handle duties of PA to Secretary-2 during their temporary absence
• Carry out any other duties assigned by the President, Vice President, or Secretary

Required Qualifications

• Graduate in any discipline
• Proficiency in shorthand (mandatory).

Required Skills

• Proven experience as an Executive Assistant / Personal Assistant / Secretarial role
• Excellent written and verbal communication skills in English
• Strong drafting, documentation, and minute-writing skills
• High level of discretion and integrity in handling confidential matters
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational, coordination, and multitasking abilities
• Ability to work independently and meet deadlines

Preferred Experience

• Experience working with committees, boards, clubs, or associations
• Familiarity with bylaws, legal correspondence, and administrative governance

Job Type: Full-time

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• Proficiency in shorthand (mandatory)

Education:

• Bachelor's (Preferred)

Experience:

• Secretarial work: 5 years (Preferred)

Work Location: In person