Store Executive

Ordering, receiving, inspecting, storing, materials and supplies for hospital departments

Responsibilities

• 3.1 Monitor all movements of store receipt and check expiry date.
• 3.2 Orders, receives or oversees the ordering and receipt of material, stock, and supplies for the hospital; uses the department's computer system to maintain verification of all transactions.
• 3.3 Assists hospital staff in evaluating new products and suggesting product substitutions when necessary.
• 3.4 Inspects items received for accurate weight, count and condition; verifies that stock meets specifications and that orders are complete; and resolves order problems with vendors and departments.
• 3.5 Stores articles by category, size, material, etc. according to department procedures; rotates supplies to ensure that items do not expire before use.
• 3.6 Delivers goods to appropriate hospital on a routine or STAT basis; may oversee the delivery or distribution of goods by filling requisitions and comparing nomenclature, stock numbers, etc; maintains a record of stock received and issued to departments.
• 3.7 Maintains a clean, sanitary and orderly storeroom.
• 3.8 Performs inventory of stock room supplies on a weekly; inventory maintenance and determine redistribution actions for stored goods when necessary.
• 3.9 Compile orders for purchasing and verify the receipt of orders with Accounts Payable.
• 3.10 Evaluate supply needs turnover rates, cost, perishability, hazardous nature of goods, and storage limitations; may consult with departments in planning the range and quality of materials to be stocked.
• 3.11 Monitors the storeroom budget by maintaining records of expenditures and reconciling accounts; may document storeroom operations for billing and inventory control.
• 3.12 Supervises the activities of other Store assistants by directing or assigning work, may give work direction in the Supervisor's absence.
• 3.13 Prepare Material Requisition Note (MRN) or Purchase order to NMC Trading Est. & local purchase order for nonmedical items.
• 3.14 Receipt and inspection of incoming deliveries of materials to Cathlab from the Suppliers on consignment basis and co-ordinate with the concerned Technicians for issues and maintain physical verification of inventory on monthly basis.
• 3.15 Physical verification of document / inventory control using HIS based inventory package.
• 3.16 Follow-up daily consumption in all the sub-stores to maintain minimum stock level.
• 3.17 Perpetual stock taking in all the Dept. and inform the Supervisor for near expiry products.
• 3.18 Reconciliation of stock transfer reports from the Main warehouse.
• 3.19 Month end stock taking in main store to scrutinize discrepancy report.
• 3.20 Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements.
• 3.21 Work according to the documented OSH procedures and instructions, specific responsibilities.
• 3.22 Be familiar with emergency and evacuation procedures.
• 3.23 Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports.
• 3.24 Comply with Waste management procedures and policies.
• 3.25 Attend applicable OSH/Infection control training programs, mock drills and awareness programs.
• 3.26 Use of appropriate personal protective equipment and safety systems.

Qualifications

• 4.1 At least a graduate Bachelor of Commerce () with previous storeroom experience may be preferred.
• 4.2 Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
• 4.3 Good English spoken & written, Arabic language advantageous/desirable but not essential.
• 4.4 Appropriate related trainings / seminars in Store Management is advantageous. (i.e., ISO 9000 awareness certificate, Diploma in Stores Management, etc.)
• 4.5 Computer literate.