Stores Officer- Central Stores Department

Function:

To support the efficient management of store operations through receiving, storing, issuing, and monitoring inventory items in accordance with institutional procedures, ensuring accuracy, stock availability, and proper inventory control.

Responsibilities:

• Receive, inspect, and record incoming materials and supplies in accordance with approved procedures.

• Store and organize inventory items to ensure proper handling, labeling, and accessibility.

• Issue materials and supplies to departments based on approved requests and stock availability.

• Monitor inventory levels and report shortages, discrepancies, or damaged items.

• Maintain accurate stock records and update inventory transactions within the system.

• Conduct regular stock checks and inventory counts to ensure inventory accuracy.

• Coordinate with procurement and user departments regarding stock requirements and replenishment needs.

• Ensure compliance with inventory control procedures and institutional policies.

• Assist in preparing inventory reports and stock movement documentation.

• Maintain cleanliness, organization, and safety standards within the store environment.

• Perform other related duties as assigned by the Stores Supervisor.

Core Skills (Operations Sector):

• Communication and interpersonal skills.

• Organizational and time management ability.

• Attention to detail and accuracy.

• Teamwork and coordination skills.

• Proficiency in Microsoft Office.

Technical / Role-Specific Skills:

• Knowledge of inventory and warehouse operations.

• Familiarity with inventory management systems and stock control procedures.

• Understanding of documentation and record-keeping practices.

• Ability to prepare inventory and stock movement reports.

Education and Experience:

Bachelor’s degree or Diploma in Business Administration, Supply Chain, Logistics, or related field.

Minimum of 3 years of experience in stores, inventory, or warehouse operations.