Summer Office Assistant (Customer Service & Operations Support)

W.B. Guimarin & Co., Inc., a leading mechanical contractor serving South Carolina for more than 100 years, is seeking a motivated and organized Summer Administrative Assistant to support our Service and Construction Operations teams.

This position offers valuable hands-on experience for individuals interested in business administration, customer service, construction operations, project management, or office administration.

Responsibilities

• Answer incoming phone calls and direct inquiries to the appropriate department
• Greet and assist visitors, customers, vendors, and applicants arriving at the office
• Provide administrative support to customers, field employees, project teams, and office staff
• Create, update, reconcile, and maintain purchase orders for Service Operations and Project Teams
• Communicate with vendors regarding material orders, deliveries, and parts availability
• Support Service Department Managers, Dispatch, and Contract Administration as needed
• Assist with filing, data entry, document management, and other office tasks
• Help maintain accurate records and ensure timely communication between departments

Qualifications

• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Proficiency with Microsoft Office (Outlook, Word, and Excel)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Professional appearance and positive attitude
• Dependable, punctual, and eager to learn

Preferred Qualifications

• Currently enrolled in or recently graduated from a college, university, or technical school
• Previous office, receptionist, administrative, or customer service experience preferred

“Equal Employment Opportunity Employer – minority/female/veteran/disabled”. We are a Drug-Free Workplace.