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SUPERVISOR II
JOB_REQUIREMENTS
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Program Management/Oversight - Supervises, organizes and directs the work of program, technical, supervisory, and professional staff in the Special Filings & Compliance Section who perform a variety of tasks including, but not limited to: legal document/application review and processing through both paper and automated submissions, telephone and counter service, records retrieval and maintenance, development of forms, notices and brochures, etc., preparation of legislative and budget proposals and analyses, and development of procedure manuals and training programs. Oversees personnel issues, staff training and performance.- Policy and Procedure Development and Implementation - Evaluates business processes, practices and workflow, and oversees the development and implementation of new or modified policies, procedures, and performance expectations. Directs the preparation of legislative proposals and analyses affecting his/her area of responsibility. Oversees the development of proposed legislative, regulatory, policy and procedure changes identified as a result of changes to business processes, related fees, etc., prepares written analyses and makes appropriate recommendations.
- Program Analysis/Representation - Coordinates the development of work on policy issues and program effectiveness and represents the Business Programs Division in Special Filings & Compliance matters in conferences, meetings and contacts with state, federal and local organizations, members of the business, financial and legal community, and the general public.
- Administrative and Support Staff Services - Reviews and approves Automated Request Tracking System Requests for Personnel Action forms, timesheets and Astros procurement forms and contract requests. Reviews and approves prepared Information Technology Department trouble reports and service requests as it pertains to the program area. Travels to the Los Angeles regional office as needed or required. Performs other duties as required. Acts in the absence of the Manager II, as assigned.
- Ability to interact effectively with staff, governmental agencies, businesses, and other organizations.
- Ability to work well under pressure and meet deadlines; exercise a high degree of initiative, independence of action, and originality.
- Make recommendations on a broad spectrum of administrative, financial, and program-related problems.
- Exercise sound professional judgment and behavior.
- Knowledge of principles and practices of public business administration.
- Comprehension of the legislative process, including fiscal and policy analysis of legislative proposals.
- Understanding of budget analysis, development, and monitoring.
- Organizational techniques and time management skills.
- Excellent verbal communication, writing and analytical skills.
- Strong supervisory and/or managerial skills.
- Knowledge of and experience with Microsoft Office applications.
You will find additional information about the job in the Duty Statement.
Working Conditions
The Business Programs Division supports the importance of work-life balance through measures such as Telework Schedules. This position will have a hybrid schedule once 12-month probation is passed, which may include up to two telework days per week. Telework is subject to change due to business needs and/or SOS policies.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- SUPERVISOR II
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.
Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.
For more information about the SOS, please visit sos.ca.gov.
Special Requirements
Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link: CalCareers/Supervisor II There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the Department of Rehabilitation LEAP Certification website.
Education: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide transcripts prior to hire.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/26/2026Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Supplemental Application - Please provide your responses to the supplemental questions as directed above.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Natalie Venegas
(916) 653-6974
Nvenegas@sos.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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