Supply Chain Data Entry Executive

Job Title: Supply Chain Data Entry Executive

Department: Supply Chain / Operations / Logistics

Reporting To: Supply Chain Manager / Operations Manager / MIS Head

Job Location: Jaipur

Employment Type: Full-Time

Job Purpose

The Supply Chain Data Entry Executive will be responsible for accurate and timely entry, maintenance,

and reporting of sales, purchase, and transporter-related data to support smooth supply chain

operations and effective decision-making.

Key Responsibilities

1. Sales Data Management

Enter daily sales orders, invoices, and dispatch details into the system

Maintain customer master data (name, location, GST, contact details)

Track delivery status and update records accordingly

Assist in preparing daily / weekly / monthly sales MIS reports

2. Purchase Data Management

Enter purchase orders, supplier invoices, and GRN details

Maintain supplier master data (rates, locations, payment terms)

Track material receipt vs purchase orders

Support reconciliation of purchase quantities and invoices

3. Transporter & Logistics Records

Maintain transporter master data (vehicle details, driver info, rates)

Enter trip-wise transportation data (source, destination, freight cost)

Track vehicle movement, loading, and delivery status

Maintain POD (Proof of Delivery) records

4. MIS & Reporting Support

Prepare daily operational MIS (sales, purchase, dispatch, freight)

Share reports with supply chain and management teams

Highlight data gaps, mismatches, or delays to supervisors

Maintain proper documentation and filing (physical & digital)

5. Data Accuracy & Compliance

Ensure data accuracy and consistency across all records

Follow defined SOPs for data entry and documentation

Support audit and compliance requirements

Maintain confidentiality of business data

Skills & Competencies

Technical Skills

Basic knowledge of supply chain operations

Proficiency in MS Excel (data entry, formulas, basic reports)

Familiarity with ERP/MIS systems (preferred but not mandatory)

Basic understanding of invoices, PO, GRN, LR

Behavioral Skills

High attention to detail

Good organizational skills

Ability to meet deadlines

Willingness to learn supply chain processes

Team-oriented attitude

Educational Qualification

Graduate in Commerce / Management / Supply Chain / Any relevant discipline

Diploma or certification in supply chain or logistics (preferred)

Experience

5 years of experience

Freshers with good Excel and data-handling skills may apply

Key Performance Indicators (KPIs)

Data accuracy percentage

Timeliness of data entry

MIS report submission on time

Reduction in data discrepancies

Support effectiveness to operations team

Working Conditions

Office-based role

Coordination with operations, procurement, and logistics teams

Occasional extended hours during peak operational periods

Job Type: Full-time

Pay: ₹14,186.01 - ₹35,484.76 per month

Work Location: In person