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Supply Chain Specialist II
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The Supply Chain Specialist is responsible for the procurement and processing of all parts inbound and outbound from OptiPro. The Supply Chain Specialist maintains inventory levels, supplies for departments and up-to-date processes and procedures designed to maintain the efficiency of material flow throughout OptiPro.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Ensures accuracy of ERP system inventory levels.
- Ensure proper perpetual inventory levels to minimize lead times and stock outs.
- Maintains the Purchase Requisition system (non “Job” related purchases).
- Process Automated Purchasing daily.
- Ensure that all PO’s have accurate due dates with the use of the “Open PO Report”.
- Communicate via email and telephone with suppliers and shipping companies to ensure that all critical deliveries arrive at their destinations on time.
- Notify the Supply Chain Manager and Project Management Team in a timely manner if a critical delivery is going to be late.
- Work with suppliers to solve invoicing issues that could delay critical shipments.
- Ensures the safe shipping of material out of the company with correct documentation and proper notification to recipients.
- Process all received shipments through ERP system daily.
- Maintain a clean, organized work area in Shipping/Receiving area (floors/tables) to not cause delays with incoming/outgoing shipments.
- Maintains supplier relationships using approved vendors lists and scorecards.
- Maintains customer relationships with professional and courteous communications while processing customer orders/requests.
- Ensures the timely and accurate processing of work orders including the opening, issuing materials, and closing.
- Ensure jobs have the correct material pulled and issued when they are ready for them.
- Process inspected parts through ERP System.
- Developing procedures as needed and keeping existing procedures updated.
- Always represents OptiPro in a professional and courteous manner.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
H.S. degree or equivalent; and one to four years related experience and/or training; or equivalent combination of education and experience in a materials management environment.
REQUIRED SKILLS
- Excellent interpersonal communication and customer / vendor relationship skills.
- Strong presentation skills and professional appearance.
- Ability to meet physical requirements of the job. Must be able to lift up to 50 lbs.
- Strong organizational skills.
- Microsoft Office proficiency.
- Dependable - Willingness to work a flexible schedule, work weekends when needed, completes tasks as requested on time.
- Attention to detail.
- Flexibility - Ability to work in a fast paced and dynamic work environment, willing to embrace change, learn new skills, go outside their comfort zone, adjust to shifting tasks as needed.
- Positive and professional attitude – has enthusiasm, an upbeat attitude that can acknowledge mistakes and move forward in a positive way.
- Self-motivated – can work effectively with little direction and knows when to ask for help
- Team oriented – willing to help out, wherever needed in the company. Giving credit to fellow employees where credit is due.
- Strong work ethic – willing to set high goals for themselves, take pride in their work, be an active participant, do more than clock in and clock out.
- Proficient in verbal and written English.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MEASURES OF PERFORMANCE (KPI’S)
This position will be evaluated against the following criteria:
- Ability to open, process and close sales orders in a timely and accurate manner.
- Accuracy in the maintenance of inventory records and cost files.
- Number and value of inventory discrepancies.
- Number of stock outs (cart not ready, part not in inventory, etc.).
- Inventory turns.
- Number of POs that are past due.
- “Parts” sales orders on time delivery.
- Time elapsed to fulfill demand (time to order from demand created time to acquire material, and time to refill carts from completion point).
- Ability to process Purchase Requests in a timely and accurate manner.
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