Supply Chain Specialist - Oat Milling

Bay State Milling Job Description

Job Title: Supply Chain Specialist – Oat Milling

Department: Oat Milling Business Unit

Reports To: General Manager – Oat Milling

FLSA Status: Exempt

Prepared By: Jaime Goehner

Revised Date: 9/4/2025

ABOUT BAY STATE MILLING COMPANY:

Bay State Milling Company is a family-owned company with a strategic intent to support the growth of the next generation of grain-based foods in North America by providing the leading array of plant-based ingredients. Since 1899, we have proudly provided exceptional quality flour and grain products, and we continue to build on our legacy as we bring new supply chains and technologies into our realm of capabilities. Our Core purpose is to provide food ingredients to promote the growth of healthful and affordable food choices for the consumer.

We recognize that the universe of grain-based foods is constantly changing and responding to consumers’ desire for variety, healthfulness, great taste and affordability in their food choices. We are not afraid of change; in fact, we believe that change cultivates opportunity. Our goal is to stay a step ahead of our customer’s needs, while always maintaining the trust they have placed in us for generations. We are committed to maintaining our Core Values of INTEGRITY, RESPECT, QUALITY, SERVICE, CREATIVITY and TEAMWORK in pursuit of achieving this goal.

SUMMARY The Supply Chain Specialist - Oat Milling supports the oat supply chain by managing inventory, logistics, grower contracts, and byproduct commercialization. This role works closely with growers in Montana and North Dakota, and collaborates across internal teams to ensure timely delivery, accurate documentation, and efficient execution of procurement programs. A key focus of this role is supporting the go-to-market strategy and sales execution for oat hulls and fines, optimizing value from byproducts from oat mills.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Position Summary

The Oat Milling Supply Chain Specialist plays a critical role in driving the success of the oat supply chain by overseeing grain and by-product procurement, managing inventory, coordinating logistics, and administering grower contracts. This role serves as a central connector between growers, procurement, plant operations, transportation partners, and internal teams, including quality and supply chain—to ensure seamless execution from field to facility. In addition to core merchandising responsibilities, this Specialist supports the go-to-market strategy for oat hulls and fines, maximizing value from by-products through targeted sales and market development. The ideal candidate brings an understanding of agriculture, sharp attention to detail, and a proactive mindset focused on operational excellence and value creation.

Essential Duties and Responsibilities

• Inventory Coordination
• Monitor oat inventory levels across mills and third-party facilities; assist in forecasting supply needs based on milling schedules and contract obligations.
• Reconcile inbound deliveries with purchase contracts and ensure accurate documentation in inventory systems.
• Track oat hulls and other by-product inventories; proactively execute go-to-market strategies for by-products at Belgrade and Saskatoon, including pricing, customer outreach, and sales planning.
• Logistics Support

• Coordinate inbound transportation for oats via truck, working with carriers and growers to ensure timely and cost-effective delivery; partner with MIS Supply Chain team to develop best practices for Oat Milling

• Track shipments and resolve inbound/outbound delivery issues in collaboration with local and 3rd party teams
• Support outbound logistics for by-product sales, ensuring efficient delivery to customers and alignment with contract terms
• Contract Management

• Assist in the administration of grower contracts, including timely contract entry, tracking acreage commitments, delivery schedules, and compliance with purity protocol and sustainability standards
• Maintain organized records of contract terms, amendments, and grower communications to support sales/procurement function

• Lead contract administration for by-product sales, including drafting, negotiating, and tracking customer agreements and delivery commitments.
• Grower & Supplier Communication

• Serve as a point of contact for growers and suppliers regarding delivery logistics, documentation, and contract execution.

• Support onboarding of new growers and suppliers into procurement programs.
• Participate in grain buying activities, including travel to grower locations and third party grain locations, resolving disputes, and negotiating terms with minimal financial impact
• Data & Reporting

• Prepare reports on inventory status, delivery performance, contract fulfillment, and by-product sales for internal stakeholders.

• Support market data collection and analysis to inform procurement and by-product commercialization decisions
• Cross-Functional Collaboration

• Work closely with Procurement, Supply Chain, Operations, Quality Assurance, and Finance teams to ensure alignment on supply chain activities.
• Participate in team meetings and contribute to continuous improvement initiatives in Belgrade

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Bachelor of Arts or Science degree from an accredited College or University. A minimum of 3 years’ experience in the grain industry or other food-related company.

LANGUAGE SKILLS

English fluency is essential. Must have strong verbal and written communication skills, with ability to respond to either common and sensitive inquiries or complaints from internal and external customers. High attention to detail and a keen eye for esthetics.

MATHEMATICAL SKILLS

Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Must have good judgment and business situation versatility, with ability collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand. Occasionally, this employee will visit farms, grain elevators, the Belgrade or Saskatoon mill, and other 3rd party locations. The Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is generally exposed to a non-manufacturing, office type environment and not subject to noise, dust, industrial type machinery.

FOOD SAFETY/SECURITY AND QUALITY REQUIREMENTS

The Company is committed to producing and delivering defect-free products that are in compliance with all applicable legal and regulatory requirements and are of the highest levels of food safety, quality and productivity. To ensure this, all employees are required to be trained on and adhere to the FDA Current Good Manufacturing Policies as set forth by the Company as they pertain to personnel practices, equipment, and facilities. It is also vital that all employees be aware of their work environment and prevent any accidental or intentional adulteration of the products produced at the facility.

EQUAL OPPORTUNITY EMPLOYER

Bay State Milling is an equal opportunity employer that is committed to creating a diverse, equitable and inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.