Tax Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy tax office environment. This role is vital in ensuring smooth administrative workflows, effective team coordination, and efficient office management. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating a productive workplace. You will oversee administrative functions, manage vendor relationships, coordinate scheduling, and support team development initiatives to foster an engaging and well-organized office atmosphere.

Responsibilities

• Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately
• Manage calendar scheduling for leadership and team members, coordinating meetings, appointments, and events with precision
• Supervise administrative staff and support team members through training, development, and performance feedback
• Coordinate event planning activities for company meetings, staff events, and community outreach programs
• Handle vendor management by negotiating contracts, processing invoices using QuickBooks or similar accounting tools, and maintaining strong supplier relationships
• Oversee bookkeeping, payroll processing, budgeting activities, and ensure compliance with financial procedures
• Maintain organized filing systems both physically and digitally to ensure quick retrieval of documents
• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls appropriately
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with HR policies
• Oversee office supplies inventory management and procurement to ensure the office is well-stocked at all times
• Implement efficient office procedures to improve workflow and productivity across departments
• Ensure compliance with health and safety regulations within the office environment

Experience

• Proven experience in office management and tax accounting or administrative roles within a professional setting
• Supervising experience with a focus on team leadership and development
• Strong proficiency in QuickBooks or comparable accounting software for bookkeeping and payroll tasks
• Demonstrated ability in schedule management, calendar coordination, and event planning
• Experience managing vendor relationships and negotiating contracts effectively
• Knowledge of human resources practices including onboarding, employee records management, and HR policy implementation
• Familiarity with medical office management or healthcare environments is a plus but not required
• Excellent communication skills with the ability to handle front desk duties professionally
• Strong organizational skills with meticulous attention to detail in filing systems and record keeping
• Ability to manage multiple priorities efficiently in a fast-paced environment

Join us as an tax Office Manager where your organizational expertise will empower our team to thrive! We value proactive leaders who excel at fostering an organized workplace while supporting our company’s growth. This paid position offers an exciting opportunity to develop your skills in a vibrant professional setting.

Job Types: Part-time, Temporary, Contract

Pay: $18.00 - $19.00 per hour

Work Location: In person