Team Coordinator & Executive Assistant

Role Summary

The Team Coordinator & Executive Assistant to the Managing Director provides operational, administrative, and coordination support across renewable energy projects while directly assisting the Managing Director in execution, communication, follow-up and daily administrative duties. The role ensures organizational discipline, information accuracy, and timely action across teams and leadership.

The role provides a unique opportunity for the recent graduates to engage into the activities in green energy industries, and obtain a full-fledge access to scope of works of O-GREEN, working directly with the company leadership.

Key Responsibilities

• Provide direct administrative and coordination support to the Managing Director.
• Manage correspondence, calendars, schedules, priorities, and deadlines for the MD and teams.
• Act as the communication interface between the Managing Director, internal teams, and external stakeholders.
• Coordinate daily team and leadership activities, meetings, and action follow-ups.
• Prepare executive summaries, reports, presentations, agendas, minutes, and decision trackers.
• Track executive and project-level action items and ensure cross-departmental closure.
• Maintain structured document control while ensuring confidentiality of strategic, financial, and operational information.
• Support onboarding, administrative setup, and coordination for new team members.
• Coordinate with vendors, consultants, partners, and regulatory authorities.
• Assist with renewable energy project documentation, permits, and approvals.
• Track milestones across engineering, procurement, construction, and commissioning phases.

Qualifications & Experience

• Bachelor's or Master’s degree in Engineering, Green Energy, Finance or Business Administration or other related field.
• Basic knowledge or a strong interest in renewable energy or solar power is a must.
• Previous 1- 3 years minimum experience in a coordination or administrative role and/or in green energy related matters.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Hard-working and dedicated personality.
• Strong self-discipline.

Skills

• Fluent English
• Microsoft Office Suite
• Power Point and Microsoft Word proficiency
• Project management tools (e.g., Trello, Asana)
• Scheduling software (e.g., Google Calendar, Outlook)
• Communication tools (e.g., Slack, Microsoft Teams)
• Time management
• Data entry and administrative skills

About Naqaa Sustainable Energy

Naqaa Sustainable Energy is leading the development and execution of Oman’s large-scale renewable energy projects. Naqaa Sustainable Energy serves as a vertically integrated green energy company: covering development, EPC, generation, transmission, R&D, and logistics. Its mission is to accelerate green energy deployment in Oman and the region.

Key features:

• Development of hybrid renewable energy projects (Wind + Solar + Storage);
• Full integration of value chain (from turbine to grid);
• In-house EPC and engineering teams;
• Project portfolio under execution > 1.2 GW;
• Project portfolio under development in Oman, GCC, Africa, and EU > 10 GW.