Technical Bidding Coordinator

We are seeking a detail-oriented and commercially aware Technical Bidding Coordinator to manage and support the end-to-end RFP and tender process. The ideal candidate will have hands-on experience reviewing technical RFP documents, coordinating cross-functional inputs, ensuring compliance, and supporting competitive bid submissions.

This role requires strong analytical skills, technical understanding, and the ability to manage multiple deadlines in a fast-paced environment.

Key Responsibilities1. RFP Review & Analysis

• Review incoming RFPs, RFQs, and tender documents to identify scope, technical requirements, deliverables, and compliance criteria.
• Break down complex RFP documentation into structured response frameworks.
• Highlight risks, gaps, inconsistencies, and clarification points.
• Support bid/no-bid analysis with management.

2. Bid Coordination & Documentation

• Develop and manage bid timelines and submission schedules.
• Coordinate inputs from technical, production, operations, finance, and procurement teams.
• Ensure all required documentation (technical proposals, compliance forms, certifications, HSE documents, etc.) is complete and aligned.
• Maintain version control and document integrity throughout the bid process.

3. Technical Proposal Development

• Assist in drafting and formatting technical responses.
• Ensure proposed solutions meet technical specifications and client requirements.
• Work closely with engineering/production teams to validate feasibility.
• Support preparation of method statements and technical execution plans.

4. Commercial & Compliance Support

• Collaborate with finance teams on cost breakdowns and pricing schedules.
• Ensure full compliance with mandatory tender requirements.
• Prepare submission checklists to avoid disqualification risks.
• Support contract review in coordination with legal/commercial teams.

5. Submission & Post-Bid Activities

• Manage final bid compilation and on-time submission.
• Support presentation preparation when required.
• Participate in post-bid reviews and lessons-learned sessions.
• Maintain a database of submitted bids and outcomes.

Qualifications & Experience

• Bachelor’s degree in Engineering, Business, Project Management, or related field.
• 3–6 years of experience in bid coordination, tender management, or technical proposal support.
• Proven experience reviewing and responding to RFPs in a technical or project-based environment.
• Experience in corporate events, production, construction, engineering, or technical services is preferred.
• Strong understanding of technical documentation and compliance requirements.

Job Type: Full-time