TEMPORARY FACILITIES MANAGEMENT COORDINATOR / FACILITIES DEPT

This position is at most 20-hours per week, or 40-hours per pay period. The schedule is flexible based upon the employees’ availability, and the department needs. This position is anticipated to be 3-4 months in duration.

JOB DESCRIPTION: The purpose of this position is to assist with the daily operations of the Facility Management office. This includes work order system management, financial tasks and flood plain leases. This position is intermittent and acts under the supervision of the Assistant Director - Facilities Management.

RESPONSIBILITIES:

• Assists with day-to-day operations of the office. This includes greeting visitors, assisting callers over the phone and escalating as needed, communication via two-way radio, preparing documents, filing of paperwork, ensuring office supplies are stocked and ordered.
• Manages the Facilities email and incoming physical mail and confirms package deliveries.
• Manages meeting room schedules and obtains user setup requirements, coordinates work orders for set-up and custodial cleanup.
• Generates work order tickets in the computerized maintenance management system (CMMS) and dispatch repair requests. Assess and addresses emergency maintenance responses when needed.
• Tracks and receives invoices for materials and supplies needed to complete the work orders and inputs costs into the CMMS system accordingly.
• Processes and tracks purchase order requests in Munis for specific vendors, ensures receipt allocation, and payments. Manages all purchase order close-out steps.
• Oversee operating budget items which include paying & tracking all utility bills, janitorial supplies, lawn maintenance, snow removal and various vendors that support County operations. Works with Facilities Management Assistant to ensure budget tracking accuracy.
• Assist with placing material or supply orders and coordinate deliveries with vendors.
• Oversees the key request process, obtains approval and issues assigned keys and access codes to appropriate County personnel as requested.
• Maintains, tracks and updates Flood Plain database of properties for lease. Works with the public to execute leases and collection of lease money. Generates and obtains proper execution of new leases, insurance certificates and coordinates lease renewals annually.

REQUIREMENTS:

Education:

• Graduation from a general or technical high school or equivalent

Job Experience:

• 2-3 years of administrative or support experience preferred

Knowledge, Skills & abilities:

• Intermediate ability with Microsoft office products (Word, Excel, PowerPoint)
• Strong organizational skills
• Strong customer service skills

TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates have applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.

91026-3

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STARTING SALARY: $$17.76-$20.85/HR

February 23, 2026 12:00 PM

Open Until Filled