Temporary Front Desk Coordinator

Front Desk Coordinator

— Emerson, NJ

Full-time or part-time position.

About Us

Kaplan Brain & Body is a functional neurology and wellness practice dedicated to helping patients improve their brain health, balance, cognition, energy, and overall quality of life.

We are currently seeking a highly organized, professional, and compassionate Front Desk Coordinator to join our team for a temporary 6-month assignment. This role is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in delivering exceptional work.

We are searching for someone who:

• Is highly detail-oriented and organized
• Communicates clearly and professionally
• Remains calm, patient, and solution-focused under pressure
• Takes ownership of their responsibilities
• Learns quickly and adapts to change
• Is dependable, punctual, and accountable
• Has a warm and welcoming presence with patients
• Values accuracy and quality in their work
• Can multitask effectively without becoming overwhelmed

Responsibilities

• Greet and check in patients
• Answer incoming calls and assist patients with scheduling needs
• Schedule, confirm, and manage appointments
• Collect payments and maintain accurate records
• Communicate office policies and procedures professionally
• Support daily office operations and administrative tasks
• Maintain patient records with a high level of accuracy
• Collaborate with providers and team members to ensure a seamless patient experience

The Right Candidate

The person who will excel in this role is someone who can balance compassion with professionalism. Our patients often come to us looking for answers and support, so we value team members who can remain calm, attentive, and confident while helping guide the patient experience.

Qualifications

• Previous front desk, administrative, customer service, hospitality, or medical office experience preferred
• Strong computer and organizational skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities throughout the day
• Healthcare experience is a plus but not required

Position Details

• Temporary 6-month position
• Full-time
• Monday–Friday
• Compensation based on experience

How to Apply

Please submit:

1. Your resume

2. A short cover letter sharing why this opportunity excites you and how your experience, skills

or passions aligns with our mission.

Join a team where science meets everyday life and helps brains heal and bodies thrive.

Job Types: Full-time, Part-time

Base Pay: $50,000.00 - $100,000.00 per year

Application Question(s):

• A short cover letter sharing why this opportunity excites you and how your experience, skills or passions aligns with our mission.
• What dates and times are you available to work on a weekly basis? Does your availability/ reliability change for any reason?
• Are you interested in part time, full time, open to either? Please specify
• Are you available to work in both Locations ? NYC WEST VILLAGE 10014 AND EMERSON NEW JERSEY 07630

Work Location: In person