Terms of Reference (TOR) Hiring of Workshop Facilitator Lessons Learned Workshop – School Eye Health Program

Terms of Reference (TOR)

Hiring of Workshop Facilitator

Lessons Learned Workshop – School Eye Health Program

1. Background

Vision Trust is implementing a School Eye Health Program aimed at improving access to eye care services for school-going children and communities. As part of project close-out activities, the organization plans to conduct a Lessons Learned Workshop to reflect on implementation experiences, achievements, challenges, areas of improvements and best practices for future programming.

2. Objective of the Assignment

The objective of this assignment is to engage a qualified and experienced facilitator to:

• Facilitate a participatory Lessons Learned Workshop
• Guide structured discussions among stakeholders
• Document key lessons, best practices, challenges, and recommendations

3. Workshop Details

• Event: Lessons Learned Workshop

• Date: 29th December 2025

• Duration: One full day
• Location: [To be confirmed – Karachi]
• Participants: Program Team & field staff, partners, and relevant stakeholders

4. Scope of Work

The facilitator will be responsible for:

• Designing a workshop agenda and facilitation methodology in coordination with the program team
• Facilitating interactive sessions including group work, reflections, and plenary discussions
• Ensuring inclusive participation and effective time management
• Capturing key discussion points, lessons learned, and actionable recommendations
• Submitting a brief workshop facilitation report including:

o key lessons learned o best practices o challenges o recommendations for future programs

5. Deliverables

• Approved workshop agenda
• Effective facilitation of the workshop on 29th December
• Final facilitation/report document (within 3–5 working days)
• Master’s degree in Public Health, Social Sciences, Development Studies, or related field
• Minimum 5–7 years of experience in facilitating workshops, trainings, or learning events
• Proven experience in health, education, or development sector programs
• Strong facilitation, communication, and documentation skills
• Experience working with NGOs / donor-funded projects will be an advantage

6. Required Qualifications & Experience

7. Reporting Line

The facilitator will report to the Program Officer /Program Director, Vision Trust.

8. Duration of Assignment

• 1 day (Workshop facilitation)
• Plus preparation and reporting time as agreed
• Professional fee will be lump-sum, inclusive of preparation and facilitation
• Payment will be made upon satisfactory completion of deliverables as per organizational policy

9. Payment

10. Application Process

Interested candidates are requested to submit:

• Updated CV
• Brief technical proposal outlining facilitation approach
• Financial proposal (professional fee)
• At least two references of similar assignments

Applications should be sent to:

career@vhcf.pk

11. Deadline for Application

25th December 2025

Apply By:

Applications should be sent to:

career@vhcf.pk