Transaction Coordinator/Real Estate Administrative Assistant – Main Street

Michael Saunders & Company is searching for an experienced Transaction Coordinator/ Real Estate Administrative Assistant to join our team at our downtown Sarasota Main Street office. The perfect candidate will thrive in an exciting, fast-paced environment, be very detail-oriented and will be good at taking initiative when necessary.

This position offers a unique blend of administrative support, contract management, and MLS oversight, contributing to the success of our high-growth projects in a fast-paced environment. Candidates should be organized, collaborative, and eager to grow their expertise in real estate development and contract compliance.

Job Description:

· Manage and oversee all real estate contracts, including purchase agreements, disclosures, and related documents, ensuring accuracy, compliance, and proper filing.

· Track rescission billing, including transmittal, deal sheet and invoicing for active projects.

· Input, update, and maintain MLS listings, including active, pending, and sold properties, ensuring timely and accurate data entry from listing to closing.

· Monitor MLS listing status, coordinate with agents and team members on contract statuses, and ensure all listings reflect current markets and project data.

· Address inquiries from agents and internal staff professionally and in a timely manner.

· Complete commission disbursement forms.

· Ability to type in a professional manner correspondence, memos, emails, and other relevant communications.

· Complete daily tasks/projects in a timely, accurate and efficient manner

· Reception duties

· Other duties as assigned.

Requirements:

· Residential real estate experience, a plus

· Excellent customer service and communication skills (written and verbal).

· Strong organization and problem-solving skills. Attention to deadlines

· Strong computer skills: Windows based PC programs; (i.e. Excel, Word, Outlook).

· Positive, friendly and supportive attitude.

· Energetic, reliable and punctual.

· Excellent time management skills and attention to detail.

If you’re ready to grow your career with a company that values your contributions and keeps things interesting, we’d love to hear from you.

Location: 1605 Main Street, Sarasota, Florida 34236

Job Type: Full-time | Monday to Friday | 8:30 am – 5:00 pm

We offer excellent benefits.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person