Transcript-Records Analyst (Temporary)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Under the direction of the University Registrar, responsible for an overall analysis/review of academic records post software conversion to assure integrity and accuracy of records in current system. Position is anticipated at 30 hours a week for up to 3 months.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Perform assigned departmental operations which may include but is not limited to: transcript request processing, transcript review, transcription of transfer credits, and indexing of documents into student files.
• Provide support to the university departments as needed.
• Understand and appropriately apply degree requirements, compliance standards, and related University academic policies.
• Advise Registrar or designee regarding discrepancies and potential gaps within academic records information.
• Preserve the integrity of student information and bring potential irregularities to the attention of the University Registrar.
• Assure the accuracy of active and archived student academic records.
• Interface with others via telephone, computer and in person. Maintain effective working relationships and understand the job responsibilities and obligations of those with whom you work.
• Support the work of other staff members and create a sense of “team” within the Unit.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity):
Bachelor’s Degree highly preferred.

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity)
2-4 years or more of related administrative/analysis experience. Additional experience may substitute for a degree.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Excellent verbal and written communication skills.
• Work independently, with limited supervision; work cooperatively, providing leadership to others.
• A high level of attention to detail, accuracy, and consistency is essential.
• Office, spreadsheet and database management computer experience.
• Requires ability and aptitude for analysis and interpretation of information, procedures, policies and practices attainable through self-directed research and review.

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• While remote work is possible, candidates should live within driving distance of an Ottawa University campus.
• Prolonged period of sitting.

TRAVEL REQUIREMENTS: No - Travel Required

• If YES, list type and approximate percentage: None
• Responsible for driving students and University vehicles as part of job duties (YES/NO): No