Travel Desk & Admin/Receptionist

Overview

Skills: Travel Arrangements, Front Desk Operations, Ticketing and Reservations, Visitor Management, Office Administration, Vendor Management, MS Office, Communication Skills.

We are seeking a proactive and detail-oriented professional to manage our Travel Desk and provide administrative/reception support. The role requires excellent coordination skills, customer service orientation, and the ability to handle multiple tasks in a fast-paced IT environment.

Responsibilities

• Coordinate domestic and international travel arrangements (flights, hotels, visas, ground transportation).
• Negotiate with vendors and travel agencies to ensure cost-effective bookings.
• Maintain travel-related documentation (itineraries, expense reports, approvals).
• Ensure compliance with company travel policies.
• Provide support for last-minute changes, cancellations, or emergencies.

• Act as the first point of contact for visitors, vendors, and clients; manage the reception desk professionally.
• Handle incoming calls, emails, and correspondence; redirect as necessary.
• Manage meeting room bookings, visitor passes, and office supplies.
• Support office administration tasks.
• Assist HR/Admin team in onboarding support and employee engagement activities.
• Maintain accurate records and reports for management.

Key Skills & Competencies

• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Vendor coordination and negotiation skills.
• Problem-solving and quick decision-making (especially during travel changes).
• Customer service orientation with a professional demeanor.
• Proficiency in MS Office tools (Word, Excel, Outlook).

Qualifications & Experience

• Bachelors degree in any discipline (preferably Administration/Commerce/Travel & Tourism).
• 2-5 years of experience in travel desk, admin, or receptionist role (experience in IT/ITES industry preferred).
• Knowledge of travel booking tools and expense management systems will be an added advantage.

Job code: EX-3F5B3BF5

Job type: Full-time

Location: Dubai