Travel & Logistics Coordinator for a Training Company (Immediate Start)

Location: Dubai Media City, Dubai

Employment Type: Full-time

Start Date: Immediate

About Us:

We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment—and we’re looking for someone exceptional to keep us moving smoothly.

Position Overview:

We are seeking a Travel & Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes flight bookings, hotel accommodations, and logistical support for events across various international destinations. T he ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.

Key Responsibilities:

• Coordinate and book international and local flights, hotels, and ground transportation.
• Manage last-minute changes and emergency travel issues promptly.
• Track travel expenses and ensure cost-effective booking solutions.
• Collaborate with internal teams to understand scheduling and accommodation needs.
• Maintain accurate travel records and documentation for audit and reporting purposes.
• Assist with visa processes and travel documentation where required.

Who You Are:

• Highly organized with strong attention to detail
• Excellent multitasker with the ability to prioritize under pressure
• Strong communication and negotiation skills with vendors and travel agencies
• Experienced in using travel booking platforms and tools
• Able to work flexible hours when needed to accommodate different time zones
• UAE experience is preferred, but not essential
• Must be available to join immediately

Qualifications & Experience:

• Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
• Background in the training, events industry or project management is a plus
• Bachelor’s degree or relevant diploma preferred