UAE - Disbursement Account Executive

Disbursement Account Executive - Inchcape Shipping Services

Join an international team dedicated to creating a connected world where customers can trade successfully and make informed decisions at every port. With over 250 offices worldwide and a core team of more than 3,000 dedicated professionals, we serve owners and charterers across oil, cruise, container, bulk commodity, naval, government, and intergovernmental sectors.

Job Purpose

We are looking for a detail oriented and dependable Disbursement Account Executive to support the accurate, timely, and compliant generation of disbursement accounts for government contracts. The ideal candidate will have a strong understanding of invoicing processes, client documentation requirements, and coordination with internal and external stakeholders.

Key Responsibilities

• Prepare, validate, and issue invoices for port calls and service deliveries in accordance with contract terms and client specific templates.
• Cross verify operational data, third party vendor charges, and documentation to ensure billing accuracy.
• Track and manage invoice submissions and follow up logs to ensure timely billing cycles.
• Liaise with operations, finance, and client teams to clarify discrepancies and ensure supporting documents are complete.
• Maintain updated billing trackers and ensure compliance with client specific invoicing SOPs.
• Respond promptly to client queries or documentation requests related to invoicing, ensuring adherence to timelines and avoiding penalties associated with delays.
• Assist in reconciliations, credit notes, and resubmission processes as required.

Preferred Qualifications & Skills

• 3-5 years of experience in invoicing, billing, or finance operations - preferably in maritime, logistics, or government contracting.
• Familiarity with Excel and financial documentation standards is essential.
• Strong attention to detail and commitment to data accuracy.
• Good verbal and written communication skills; able to draft professional emails to internal and external stakeholders.
• Ability to manage deadlines across multiple time zones and contracts.
• Prior experience with client billing portals, ERP systems, or documentation workflows is a plus.

What We Offer

• Exposure to government and defence contracting across global markets.
• Collaborative working environment with opportunities for learning and growth.
• Structured processes with flexibility to improve and innovate.

Our Values

• Global Perspective - we connect the world and see the bigger picture.
• The Power of People - we rely on the strength of local agent knowledge and relationships.
• Progress - we adopt new thinking and push for positive change in our industry.

Additional Information

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon the applicant's geographical location.

Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

Equal Opportunity

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Seniority Level: Associate Employment Type: Full time Job Function: Administrative, Accounting/Auditing, and Finance Industries: Transportation, Logistics, Supply Chain and Storage.