URGENT!! Temporary Office Administrator (2.5 month assignment)

**We are looking for a short-term Office Administrator to help fill a staffing gap. This position is expected to last approximately 2–3 months, with the possibility of a full-time opportunity becoming available for the right candidate.**

Who We Are:

We are a marine services company committed to safety, integrity, and reliability. Our team works hard to keep our waterways and vessels clean, compliant, and ready to operate. We take pride in doing tough work the right way and supporting one another as a team.

What You’ll Do:

In this role, you’ll be a key part of keeping a busy marine services operation running smoothly. You’ll handle day-to-day bookkeeping in QuickBooks, manage billing and payments, track job costs and inventory, and make sure financial records are accurate and up to date. This position is hands-on and detail-driven, with real visibility into how the business operates and a direct impact on keeping jobs moving, accounts current, and the office running efficiently.

Key Responsibilities:

Office & Operations Support (30%)

• Support daily office operations in a working marine services environment.
• Serve as a point of contact for customers, vendors, and internal crews, maintaining professional and clear communication.
• Coordinate with dock crews and management to ensure job documentation, billing, and inventory records remain aligned.
• Maintain an organized, functional, and professional office environment suitable for a marine operation.
• Perform additional administrative and operational tasks as needed to support business operations.

Requirements:

• Strong attention to detail and ability to stay organized in a fast-paced, hands-on work environment.
• Professional communication skills and the ability to handle direct or challenging conversations with customers and vendors.
• Comfortable working with field crews, vendors, and management in an active dock-side or industrial setting.
• Proficient with Microsoft Office (Excel, Word, Outlook) or similar business software.
• Ability to work independently, manage multiple priorities, and follow established procedures.
• Reliable transportation and ability to work on-site in Orange, TX

Who You Are:

• Detail-oriented, organized, and dependable
• Comfortable working in a hands-on, operational environment
• Professional, clear communicator who can handle direct conversations
• Able to manage multiple priorities and work independently
• Practical, flexible, and solution-focused
• Team-oriented with a strong sense of ownership and accountability

Equal Employment Opportunity Clause

We are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you a Texas Notary?
• Are you able to work onsite M-F, 8:00 AM - 5:00 PM without the possibility of remote work?
• Are you comfortable working with on an industrial site?
• Do you have experience working with remote, international teams?

Work Location: In person