Vakilsearch - Company Secretary

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Compliance & Governance

Ensure end-to-end compliance with the Companies Act, 2013, FEMA, Securities Laws, and all other applicable laws and regulations.
Prepare, file, and maintain all statutory records, registers, and returns in a timely and accurate manner.
Conduct and document compliance audits to assess adherence to statutory requirements.
Stay updated with amendments to laws, rules, and regulations, and proactively adapt company practices.

Board & Committee Support

Organize and manage Board Meetings, Committee Meetings (Audit, Nomination & Remuneration, CSR, etc.), and General Meetings (GMs).
Draft agendas, circulate notices, prepare board notes, liaise with directors, and record/document minutes accurately.
Advise the Board and committees on compliance, governance, and legal implications of key business decisions.
Assist the Board in implementation of best corporate governance practices.

Shareholder & Investor Relations

Maintain the companys statutory registers and records relating to shareholding.
Handle shareholder queries, grievances, and communications promptly.
Coordinate dividend distribution, rights/bonus issues, transmission and transfer of shares, and corporate action processes.

Legal & Corporate Documentation

Draft, vet, and review contracts, agreements, policies, and other corporate documents.
Safeguard the companys legal interests by advising on matters such as mergers, acquisitions, restructuring, or capital raising (if applicable).
Maintain records of significant policies and ensure periodic reviews.

Liaison & External Relations

Act as the primary point of contact between the company and regulatory/government authorities or external agencies such as ROC, RBI, MCA, RTA etc.
Maintain professional networks with peers, regulators, and industry associations to ensure timely guidance and support in compliance-related queries.
Interface with auditors, legal advisors, and consultants for statutory and compliance matters.

HR Compliance & Coordination

Ensure compliance with applicable HR and labour laws including the Shops and Establishment Act, Payment of Wages Act, Employees Provident Funds & Miscellaneous Provisions Act, Employees State Insurance Act, and other relevant statutes.
Coordinate with the HR department to align statutory requirements with company policies and practices.
Monitor timely submission of statutory returns related to payroll, provident fund, gratuity, professional tax, etc.
Facilitate secretarial audits that encompass HR compliance aspects.
Provide guidance on governance-related HR matters to the Board and leadership.

Qualifications And Experience

Semi-Qualified Company Secretary (CS) OR Fresher Qualified Company Secretary.
1 - 2 years of post-qualification experience in company secretarial and compliance functions, preferably in an unlisted public company.
Strong working knowledge of Companies Act, FEMA, and Securities Laws (knowledge of allied legislations like Income Tax Act and Labour Laws will be an added advantage).

Key Attributes

Meticulous attention to detail in all documents and compliance filings.
Absolute commitment to ensuring 100% compliance with no room for oversight.
Proven leadership skills with ability to manage, motivate, and guide a team.
Strong professional network and industry contacts for quick resolution of compliance challenges.
Excellent drafting skills, communication ability, and stakeholder management.
Ability to flag compliance risks and regulatory changes in advance.

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