Vendor follow-up

Job Title: Vendor Follow-up Executive

Department: Procurement / Supply Chain
Experience Required: Minimum 3 years
Location: [Insert Location]
Reporting To: Purchase Manager / Supply Chain Manager

Job Summary:

The Vendor Follow-up Executive is responsible for coordinating with suppliers to ensure timely delivery of materials, tracking purchase orders, maintaining vendor communication, resolving supply issues, and supporting the purchase department in smooth procurement operations.

Key Responsibilities:

• Regular follow-up with vendors for order status, delivery schedules, and pending materials.
• Track and update purchase orders, expected delivery dates, and delays.
• Coordinate with stores, accounts, and production teams for material requirements and stock updates.
• Maintain accurate documentation of vendor communication, delivery records, and PO status.
• Escalate delays, quality issues, or supply disruptions to management.
• Ensure timely submission of invoices by vendors and follow up for any discrepancies.
• Assist in vendor evaluation, performance tracking, and developing strong vendor relationships.
• Update ERP/Tally/Excel records related to purchase and delivery status.
• Support the procurement team in negotiation for delivery timelines and basic commercial terms.
• Ensure compliance with company purchase policies and procedures.

Skills & Qualifications:

• Graduate / Diploma in any discipline (Preferably Supply Chain or Commerce).
• Minimum 3 years of experience in vendor follow-up, purchase coordination, or supply chain support.
• Strong communication and negotiation skills.
• Good knowledge of purchase workflow and documentation.
• Proficiency in MS Excel, Email communication, and ERP/Tally (if applicable).
• Ability to handle multiple vendors and manage deadlines.
• Strong problem-solving and coordination skills.

Work Conditions:

• Office-based job with frequent coordination through calls and emails.
• Occasional field visits may be required (if applicable).
• Fast-paced environment requiring follow-up discipline.

Job Type: Permanent

Pay: ₹16,000.00 - ₹22,000.00 per month

Benefits:

• Provident Fund

Work Location: In person