Vendor Management Administrator

Job Title: Vendor Management Administrator

Location: Livermore, CA

Hiring Salary Range: $28.85 – $38.45 per hour

Position Summary

Fremont Bank — one of the Bay Area’s most respected and long-standing financial institutions — is seeking a strategic, hands-on professional to join and help advance our Legal Compliance team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships.

If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we’d love to connect.

Why Fremont Bank?

Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships — with our clients, our associates, and our communities.

We offer:

• A people-first culture grounded in inclusion and excellence
• Deep community involvement and local reinvestment
• A mission-driven workplace where values and performance go hand in hand

The Fremont Bank Way

• 
  Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service
• No-Compromise Approach — we help clients get to "yes"
• Core Values:
  o Go above and beyond for clients
  o Foster a supportive and empowering environment for associates
  o Deeply invest in the well-being of our local community

Position Overview

The Vendor Management Administrator (VMA) is responsible for managing the onboarding process of new vendor products/services assigned to them by the Vendor Program Manager that includes, but is not limited to: a) determining the inherent risk of a vendor product/service, b) identifying the associated controls, (c) facilitating the risk assessment of the controls, and d) applying the risk results of the controls to determine the product/service residual risk. In addition, the VMA will review existing vendor product/service risk assigned to them by the Vendor Program Manager periodically based on the degree of inherent risk.

The position will provide vendor oversight, including periodic risk reviews for evaluating vendor compliancy of products and services relative to their contractual obligation, providing advanced notice of contract expiration to the business unit, reviewing findings with business unit, obtaining risk acceptance and sign off by the appropriate levels of authority according to the degree of risk for both compliant and non-compliant vendors and business units. The VMA will understand regulatory guidelines for third party risk management and the bank's policy on third party risk management and apply them in the course of their work.

Role and Responsibilities

The VMA, in collaboration with the Vendor Program Manager, manages the day-to-day duties associated with the vendor management process. This includes but is not limited to:

• Collaborate with multiple vendors and business units to obtain due diligence documents and facilitate / coordinate the risk review process with the bank's subject matter experts.
• Identify critical issues and escalate to the Vendor Program Manager.
• Provide technical and end-user support and training for the bank's vendor management program.
• Manage the alerts and notifications sent to the Vendor Management mailbox and following up on reminders for outstanding items, tracking them to completion in the vendor management software.

Qualifications and Skills

• 1+ years’ experience in third party risk management
• 1+ years’ experience reviewing contracts, understanding contract components, and identifying key terms.
• 1+ years working experience in Vendor Management preferred
• Knowledge of related IT controls and auditing practices
• Excellent interpersonal skills, including teamwork, facilitation, and negotiation
• Solid analytical and problem-solving skills combined with the ability to think globally
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Excellent leadership skills with the ability to develop and foster partnerships

Physical Requirements

• Will be completing repetitive tasks, including typing and numerical entries, and using a computer for extended periods of time.
• Must be able to lift 25 pounds at times.

What Makes Fremont Bank Associates Thrive?

• Team Players who go above and beyond to support their colleagues
• Action-Oriented professionals who challenge the status quo and seek improvement
• Purpose-Driven individuals who understand and champion the bank’s community impact

Benefits Snapshot

Health & Wellness

• Medical, dental, and vision insurance
• Flexible Spending Accounts (FSA, Dependent Care, Health Savings)

Financial & Retirement

• Employee Stock Ownership Plan (ESOP)
• 401(k) with employer match
• Performance-based bonuses or incentives

Work-Life & Perks

• Paid holidays, vacation, sick time, and parental leave
• Free personal checking and savings accounts
• Home loan rate discounts
• Tuition reimbursement and professional development resources
• On-site gym and discounted health club memberships
• Employee Assistance Program (EAP)

Equal Opportunity Employer

Fremont Bank is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected classification.

Salary Range

The hiring salary range for this position is $28.85 – $38.45 per hour, based on factors such as experience, skills, education, and internal equity. Compensation decisions are made in consideration of these factors and in alignment with Fremont Bank’s compensation philosophy.

Employee Stock Ownership Plan (ESOP)

The Employee Stock Ownership Plan (ESOP) is a way for Fremont Bank to contribute to the financial well-being of associates by making a contribution to their retirement account. In addition, the ESOP provides associates an opportunity to share in the growth and prosperity of Fremont Bank.

Note to Search Firms:

Fremont Bank does not accept unsolicited resumes from search firms or agencies without a signed service agreement. Unsolicited resumes will be considered the property of Fremont Bank, and no fees will be paid.