Virtual Assistant (Work from home)

Job Title: Virtual Assistant (Work from home)

Company: Vena Solutions

Location: Toronto, Canada (Remote)

Employment Type: Full-Time

Salary: $30 - $35 CAD per hour

About Vena Solutions

Vena Solutions provides an industry-leading, AI-powered financial planning and analysis (FP&A) platform that integrates seamlessly with Microsoft technology. Our platform is designed to enhance business planning, budgeting, and reporting processes, enabling organisations to achieve faster planning cycles and improved financial insights. By offering flexible modelling, real-time dashboards, and collaborative tools, Vena empowers finance teams to streamline their workflows and make informed, data-driven decisions.

Job Overview

We are seeking a highly organised, proactive, and reliable Virtual Assistant to provide comprehensive administrative support to our team. Working from home, you will be a crucial part of our operations, ensuring that daily administrative tasks are handled efficiently and professionally. The ideal candidate is a self-starter with exceptional communication skills and a strong ability to manage multiple priorities in a fast-paced technology environment.

Key Responsibilities
 

• Manage and coordinate schedules, appointments, and meetings for senior staff.
• Handle incoming and outgoing email correspondence, ensuring timely and professional communication.
• Prepare and edit documents, reports, presentations, and internal communications.
• Organise and maintain digital files and databases to ensure information is easily accessible.
• Provide general administrative support across various departments as required.
• Assist with the coordination of virtual team events and projects.
• Conduct research and compile information for various business initiatives.
   

Required Qualifications and Skills
 

• Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Strong proficiency in the Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills with a keen eye for detail.
• The ability to work independently with minimal supervision in a remote setting.
• A high degree of professionalism, discretion, and confidentiality.
• Familiarity with online collaboration tools such as Microsoft Teams, Slack, or similar platforms.
• Previous experience working within a technology or financial services company is advantageous but not essential.
   

Benefits

Competitive salary

Performance-based annual bonus

Extended health, dental, and vision benefits

Registered Retirement Savings Plan (RRSP) with company matching contributions

Paid vacation, personal days, sick leave, and statutory holidays

Employer-paid life and accidental death & dismemberment (AD&D) insurance

Employee Assistance Program (EAP)

Professional development and training opportunities

Career growth and advancement opportunities

Flexible remote work options

Company-provided laptop and home office equipment