Virtual Operations / Documentation Assistant (Remote)

Job Overview:

Were looking for a highly organized and proactive Virtual Assistant to support daily business operations. In this role, youll assist with administrative and documentation tasks that help keep our team efficient and our clients supported. The ideal candidate is detail-oriented, comfortable using office software, and able to handle multiple responsibilities independently.

Key Responsibilities:

Manage calendars, schedule appointments, and coordinate virtual meetings.
Perform administrative tasks including data entry, filing, and document organization.
Handle customer inquiries and provide professional support by email and phone.
Maintain accurate records and assist with basic bookkeeping support.
Use QuickBooks for financial tracking and reporting (training can be provided).
Assist with office management functions such as inventory tracking and ordering.
Proofread and format documents to ensure clarity and professionalism.
Support front desk operations virtually, including managing incoming calls.
Collaborate with team members through Google Workspace.
Provide personal assistant support when needed (e.g., scheduling travel, event coordination).

Required Skills and Qualifications:

Proficiency with Microsoft Office Suite and Google Workspace.
Strong organizational and time-management skills.
Excellent communication skills, written and verbal.
Accurate typing and attention to detail for data entry tasks.
Prior experience in administrative, clerical, or customer service roles.
Ability to handle multiple tasks and work independently.
Bilingual skills are a plus but not required.
Familiarity with QuickBooks or willingness to learn.

Why Join Us:

Flexible remote work.
Supportive team environment.
Opportunity to grow administrative and operational skills.

Required qualifications:

• Legally authorized to work in the United States
• 18 years or older