Virtual Personal Assistant

Job Overview

111 Sign, a dynamic and rapidly growing full-colour printing company, is seeking a highly organised and proactive Virtual Personal Assistant to join our team. We specialise in delivering premier, all-in-one printing solutions and professional event services to over 3000 businesses across the United States. This is a full-time, remote position for a candidate based in Louisiana, United States. The successful applicant will provide comprehensive administrative support, ensuring our operations run smoothly as we continue to expand. We are looking for a self-motivated professional who thrives in a fast-paced environment and is dedicated to providing outstanding support. The offered compensation for this role is $24 - $28 USD per hour.

Responsibilities

* Manage and organise calendars, scheduling meetings, appointments, and travel arrangements for senior management.
* Handle and screen incoming email correspondence and phone calls, responding to enquiries promptly and professionally.
* Prepare, format, and edit reports, presentations, and other business-critical documents.
* Assist in the coordination of client projects, liaising between departments to ensure deadlines are met.
* Conduct research on potential clients, market trends, and other topics as required to support business objectives.
* Maintain and update company databases and CRM systems with accurate information.
* Provide general administrative support to the wider team, including data entry, filing, and other ad-hoc tasks.

Qualifications

* Proven experience as a Virtual Assistant, Personal Assistant, or in a similar senior administrative role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Excellent written and verbal communication skills with meticulous attention to detail.
* High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
* The ability to work independently with minimal supervision while maintaining a high level of productivity.
* A high degree of discretion and confidentiality is essential for this role.
* A dedicated home office environment with a reliable, high-speed internet connection.
* Experience in the printing, events, or graphic design industry would be considered an advantage.
* Familiarity with e-commerce platforms such as Amazon or Etsy is desirable but not essential.