Virtual Administrative Assistant

Virtual Administrative Assistant Needed in Kansas City Metro Area

Part-Time Virtual Assistant (Remote)

15-20 Hours Per Week | Opportunity for Growth

Help Business Owners Get Clarity. Grow Profits. Gain Peace of Mind.

Overview

At Fulling Management & Accounting, we believe business owners deserve more than accurate financial statements—they deserve clarity, confidence, and peace of mind.

For more than 25 years, we've partnered with innovative business leaders across the United States by providing Fractional CFO, Accounting, and Business Coaching services. Our purpose is simple: help leaders make confident decisions, build healthy businesses, and create lasting impact.

We're looking for an organized, proactive, and service-minded Virtual Executive Assistant who thrives behind the scenes, enjoys bringing order to complexity, and loves helping others succeed.

This is a remote, part-time position (15-20 hours per week) with the opportunity to grow as our firm continues to expand.

What Success Looks Like

Our best Virtual Administrative Assistant is someone who anticipates needs before they're asked, keeps projects moving forward, and creates margin for our leadership team to focus on serving clients.

You'll be successful if you:

• Keep priorities organized and moving forward.
• Follow through on details without needing reminders.
• Represent our leadership team with professionalism and warmth.
• Create systems that improve efficiency.
• Communicate proactively with clients and teammates.
• Bring calm and organization to busy seasons.
• Take ownership rather than waiting for direction.

Primary Responsibilities

Executive & Administrative Support

• Manage calendars, scheduling, and meeting coordination for the leadership team.
• Assist with email management and follow-up.
• Coordinate travel arrangements when needed.
• Prepare agendas, meeting notes, and action items.
• Answer incoming phone calls and route inquiries professionally.
• Support day-to-day administrative needs of the leadership team.

Team & Client Operations

• Coordinate new team member onboarding.
• Assist with new client setup and onboarding.
• Maintain accurate digital files and documentation.
• Create, improve, and document internal processes.
• Help manage recurring administrative workflows.
• Ensure important deadlines are met.

Event Coordination

• Coordinate virtual and in-person team meetings.
• Assist with company retreats and team events.
• Help organize community service opportunities.
• Manage event logistics, communication, and budgets.
• Create exceptional experiences for both our team and guests.

Special Projects

• Support strategic initiatives from the leadership team.
• Research solutions and recommend improvements.
• Identify opportunities to simplify systems and eliminate inefficiencies.

Skills & Experience

We're looking for someone who is:

• Highly organized and exceptionally detail-oriented.
• A strong written and verbal communicator.
• Self-motivated and able to work independently in a remote environment.
• Comfortable juggling multiple priorities.
• Process-minded with a desire to improve systems.
• Tech-savvy and quick to learn new software.
• Positive, flexible, and dependable.
• Passionate about serving others.

Preferred Qualifications

• 2+ years of administrative or executive assistant experience.
• Must reside within the Kansas City metropolitan area due to periodic local errands and administrative support needs.
• Experience supporting senior leaders.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Zoom, Microsoft Teams, or similar collaboration tools.
• Experience with workflow management software is a plus.
• Bachelor's degree preferred.

Our Culture

Culture matters just as much as competence.

Everything we do is guided by our G.R.A.C.E. Core Values:

• Growth – We pursue continuous improvement personally and professionally.
• Represent the Client – We serve our clients as trusted partners.
• Accountability – We do what we say we'll do.
• Champion Attitude – We bring positivity, encouragement, and solutions.
• Eternal Impact – We strive to make a difference that lasts beyond business.

If you're looking for "just another administrative job," this probably isn't the right fit.

If you enjoy helping leaders succeed, building healthy systems, serving others with excellence, and being part of a team that genuinely cares about each other, we'd love to meet you.

About Fulling Management & Accounting

Founded in 2000, Fulling Management & Accounting serves innovative businesses throughout the United States with Fractional CFO, Accounting, and Business Coaching services.

We believe healthy businesses are built through financial clarity, intentional leadership, and trusted relationships. Our team works remotely across multiple states while remaining deeply connected through shared values and a commitment to excellence.

Our mission is simple:

Get Clarity. Grow Profits. Gain Peace of Mind.

Position Details

• Part-Time (15-20 hours per week)
• Fully Remote
• Monday-Friday with flexible scheduling
• Opportunity for future growth

HOW TO APPLY

Submit your resume and a cover letter to recruiting@fullingmgmt.com in addition to completing your application on Indeed. In your letter, tell us what you know about Fulling Management & Accounting, why this role interests you and how you believe your experience and strengths would contribute to our culture and mission. Applications without a cover letter will not be considered.

We look forward to learning more about you.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Flexible spending account

Work Location: Remote