Temporary Virtual Administrative Assistant (Remote)

We're Hiring: Temporary Virtual Administrative Assistant (Part-Time, Remote) – Wellness Together (Tennessee, Texas, Kentucky-Based)
Hourly: $15.50–$17.00 | 30 hours/week | Remote

Join a Mission That Matters
Wellness Together, a California 501(c)(3) nonprofit organization, partners with schools statewide to increase access to mental health services for students and families. By collaborating with universities and graduate programs, Wellness Together provides cost-effective "turn-key" social-emotional interventions on school campuses across California.

Position Summary
We’re looking for a detail-oriented, self-motivated Administrative Assistant to support our mental health programs remotely. You’ll play a critical role in maintaining internal systems that help ensure the delivery of high-quality, data-driven services to students.

What You’ll Do

Assist with scheduling, timecards, case notes, assessments, and general record-keeping

Review and flag clinical notes and communication logs for quality assurance

Organize electronic documentation and data

Support data collection and analysis for school-based therapy programs

Prepare and present reports to management

Ensure compliance with privacy regulations (HIPAA/FERPA)

• Perform additional administrative tasks as needed

What You Bring

High school diploma or GED required; some college preferred

1+ year of clerical/admin experience (education, medical, or therapy setting a plus)

Strong written and verbal communication skills

Highly organized, detail-oriented, and comfortable working independently

Tech-savvy: proficient with Google Suite, Microsoft Office, and general office software

• Understanding of confidentiality, privacy regulations, and ethics

Perks & Benefits

Remote work

Eligibility for a 403(b) retirement plan

• Access to our Employee Wellness Program (EWP)

Physical Requirements

Ability to sit or stand for extended periods

Use of hands for typing and operating office equipment

• Occasional light lifting (up to 25 lbs)

Help Us Bring Wellness to Schools
If you’re passionate about making a difference behind the scenes in student mental health—and thrive in a remote, mission-driven role—we’d love to hear from you!

Apply today and be a part of something meaningful