Volunteer Non Profit Volunteer Executive Assistant Board Member

Job Overview

Join a passionate and dedicated nonprofit organization as a Volunteer Executive Assistant and Board Member! In this vital role, you will provide essential administrative support to the executive team while actively contributing to the strategic governance of the organization. This position offers a unique opportunity to make a meaningful impact in the community, collaborate with visionary leaders, and develop your skills in nonprofit management. As a volunteer, your commitment will help drive our mission forward, ensuring efficient operations and effective outreach.

Responsibilities

• Manage and coordinate calendars for executive leaders, including scheduling meetings, appointments, and events using tools like Microsoft Outlook Calendar and Google Workspace.
• Assist with organizing fundraising events, community outreach activities, and organizational meetings to maximize engagement and impact.
• Handle correspondence through email, phone calls, and video conferencing software such as Zoom or Microsoft Teams with professionalism and confidentiality.
• Support bookkeeping and data entry tasks using QuickBooks and productivity software to maintain accurate financial records and donor databases.
• Prepare meeting agendas, take detailed minutes, proofread documents, and transcribe notes to ensure clear communication across teams.
• Facilitate internal communication among board members, staff, volunteers, and external partners to promote collaboration and transparency.
• Assist with office management duties including filing, managing multi-line phone systems, handling confidential information, and maintaining organized records.

Experience

• Demonstrated administrative experience in office settings or as a personal assistant, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Prior experience in event planning, project coordination, or project management within nonprofit or corporate environments is highly desirable.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Excellent written and verbal communication skills with professional phone etiquette.
• Technical proficiency in video conferencing software (Zoom, Microsoft Teams), data entry tools like DocuSign for document signing processes, and familiarity with bookkeeping software such as QuickBooks.
• Experience handling confidential information discreetly while supporting executive leadership or board members.
• Ability to work collaboratively with C-suite executives and diverse teams while demonstrating flexibility and initiative.

This volunteer role is an exceptional chance to develop leadership skills while contributing to a cause you care about deeply. We value proactive individuals who are eager to learn, organized in their approach, and committed to making a difference through dedicated service.

Work Location: Hybrid remote in Dallas, TX 75232