Warehouse Admin Compliance Coordinator

Job Description

GraceKennedy Foods (USA) LLC – DBA La Fe is a subsidiary of GraceKennedy Ltd. We are a full-service distributor of a range of over 1,400 products in the categories of grocery, frozen, dairy and beverages. We represent some of the top brands of food products from the Caribbean, Central America, South America and Europe.

With operations located in Moonachie, New Jersey; Miami, Florida and Atlanta serving the Eastern United States, our solid network of sub-distributors and wholesalers augment our direct to retail operation, allowing coverage to the mid-western states and the West Coast.

GraceKennedy Foods is responsible for distributing the La fe brand, Grace brand, Grace owned brands, and principal brands.

Purpose of Job

This position is responsible for warehouse administrative and compliance functions including compiling, recording and preparing reports, processing and entering information in SAP ERP system and ensuring the compliance with Company policies, procedures and regulatory requirements.

PRINCIPAL RESPONSIBILITIES

The successful candidate will be responsible for, but not limited to, the following:

• Ensure SAP records are updated in accordance with Company procedure.
• Process pick plans in WMS for daily picking operations.
• Prepare and process credits notes to update customer records as required.
• Complete the credit return process and PODs process on time
• Tag fixed assets as required by Accounts
• Prepare daily order summary report.
• Verify that all invoices that go out, come back to the warehouse signed and
• stamped, except for not delivered.
• Validate, organize, scan, and archive all invoices from daily shipments of the
• company.
• Process the credits for customers with valid returns
• Coordinate transportation with haulage companies as required.
• Participate in organizing the packages of invoices by route.
• Maintain operational tasks by following company policies and procedures.
• Maintain customer confidence and protect Company’s confidential information.
• Support the team in processing, printing and sorting invoices
• Communicate with technical staff to resolve computer and software problems.
• Keep safety as a priority always in the warehouse and administrative office.
• Ensure compliance of team with safety requirement.
• Upload PODs and provide copies to the Accounts Receivable Dept as required.
• Performs other related duties as assigned.
• Ensure all certificates are displayed as required
• Secure the company’s assets as a key holder.

Performance Criteria

• Ensure that all orders to be delivered the next day have been printed.
• Verify accuracy of Credit Memos printed for the next day.
• Daily, weekly, and monthly reports as requested by the Manager.
• Work with the team to report team metrics, identify, and develop additional or improved
• metrics to assess and measure team performance and effectiveness.

Minimum Education and Experience

• Associate degree
• Strong data entry skills alpha and numeric
• Must be detail oriented.
• Strong Microsoft office word and excel skills

Key Competences

• Computer Skills: preferable working knowledge of SAP, Microsoft Suite of products to facilitate data analysis and reconciliation of accounts and report preparation.
• Analytical & Problem Solving: processes complex and/or diverse information; makes timely and sound decisions based on validated information.
• Communication: speaks and writes clearly and ethically in positive or negative situations; demonstrates presentation skills and must be able to interact with management, warehouse, sales, and marketing personnel.
• Planning & Organizing: prioritizes and plans work activities; uses time efficiently.
• Professionalism: Reacts well under pressure; treats others with respect and consideration regardless of status or position; accepts responsibility for own actions; follow through on commitments; considers confidentiality of information before sharing with others and must be of unquestionable character and integrity.
• Teamwork: Emphasizes organizational values in work activities and must be able to work with/in a team.
• Quality: demonstrates accuracy and thoroughness; applies feedback to improve performance; strives to increase productivity and monitors own work to ensure quality.
• Experience in a Fast-Moving Consumer Goods (FMCG)/retail or grocery distribution environment and customer service oriented.

Job Conditions and Physical Demands

• Warehouse and Office environment
• Warehouse safety shoes. Steel toe & puncture proof soles preferred if required to go to the warehouse. No open toe shoes when inside administrative office.
• Work weekends at least twice a year for complete inventory count.

Benefits Include:

• Medical, Dental, and Vision insurance
• 401(k) with company match
• Paid Time Off (vacation, sickness, personal days)
• Paid Holidays
• Employee Assistance Program (EAP)
• Life Insurance

We are Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.

Work Remotely

• No

Pay: $20.50 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person