Warehouse-Billing and Invoicing

Job Title: Warehouse-Billing & Shipping Executive
Location: Jebel Ali, Dubai
Experience Required: Minimum 2 years in Logistics

Job Summary

We are seeking a detail-oriented and proactive Billing & Shipping Operations Executive to efficiently manage quotations, billing, and shipping activities. The ideal candidate should have logistics experience, strong analytical abilities, and a good understanding of finance-related processes to ensure cost optimization and accurate invoicing.

Key Responsibilities1. Billing & Invoicing

• Prepare and process invoices for all shipping, warehousing, and VAS (Value-Added Services) jobs.
• Ensure accuracy in cost invoices for cargo stored in 3PL warehouses by verifying against the WMS system.
• Generate monthly storage invoices and share detailed reports with Shipping/Logistics Coordinators.
• Upload and maintain all billing-related supporting documents in the ERP system.
• Handle timely closure of open billing jobs and dockets.

2. Quotation & Contract Management

• Prepare spot quotations and long-term contracts for clients in CRM/ERP systems.
• Compare quotations, evaluate pricing, and optimize costs prior to booking.
• Maintain and update the client contract database; ensure timely renewals.
• Conduct competitor analysis to support accurate and competitive pricing.

3. MIS Reporting & Analysis

• Generate weekly and monthly MIS reports covering in-process, completed, and pending jobs.
• Share analytical reports with account handlers, finance, and management teams.
• Track freight and transport demand; analyze trends for informed decision-making.
• Provide detailed reports on top clients and system performance on a monthly/quarterly/annual basis.

4. Cross-Functional Support

• Collaborate with finance, operations, and commercial teams to ensure process efficiency.
• Participate in company events and assist in preparing marketing content when required.
• Suggest process improvements and support management with commercial insights.

Qualifications & Skills

• Bachelor’s degree in Logistics, Commerce, Finance, or related field.
• Minimum 2 years of experience in logistics and shipping operations.
• Strong finance knowledge/background is highly preferred.
• Proficiency in ERP/CRM systems, invoicing, and documentation.
• Advanced MS Excel and reporting skills; knowledge of WMS systems is an advantage.
• Excellent organizational, analytical, and multitasking capabilities.
• Strong communication and teamwork skills.
• Ability to perform under pressure and meet deadlines.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Experience:

• billing, invoicing, or costing : 1 year (Required)
• logistics or 3PL : 1 year (Required)
• quotation preparation and pricing: 1 year (Required)
• Client contract: 1 year (Required)
• warehouse operation : 1 year (Required)