HR Payroll Assistant

Join our team!

Since 1867, Bank of Stockton has proudly served generations of families and businesses with unprecedented customer service. Behind every year of “Withstanding the Test of Time” are loyal bank employees who treat our customers like friends and family because they live in the communities that we serve. We strive to be a great place to work and a great place to bank! With 21 branches and growing, we are looking for people that share our service philosophy. If you’re interested in becoming part of our team, submit your resume today! (PDF format only)

If you have any questions, call our Human Resources Department at 209-929-1414.
SUMMARY

Provides administrative and operational support for Human Resources functions, including payroll processing, benefits administration, recruitment support, HR compliance, and employee relations. Ensures accuracy, confidentiality, and compliance with applicable federal and California employment law requirements.

This position is classified as non-exempt and is eligible for overtime in accordance with applicable wage and hour laws.

ESSENTIAL DUTIES

· Establishes, maintains, and audits electronic employee personnel files in compliance with recordkeeping requirements.

· Receives, verifies, processes, and maintains documentation related to onboarding, payroll, and employee status changes.

· Processes and distributes payroll through an external vendor, ensuring accuracy, timeliness, and compliance with wage and hour laws.

· Prepares payroll entries and reconciles payroll to the Bank’s General Ledger.

· Supports payroll audits, reporting, and regulatory filings.

· Assists with Payroll/HRIS system testing, upgrades, and maintenance.

· Provides responsive customer service to employees, managers, and external partners.

· Coordinates recruitment activities, including job postings, applicant tracking, interview scheduling, and pre-employment processes (background checks, testing, and offers).

· Maintains and updates job descriptions in compliance with applicable laws and internal standards.

· Ensures confidentiality and proper handling of personnel records; processes employment verifications in accordance with policy.

· Processes employee changes (e.g., hires, terminations, compensation changes) in HR systems with proper authorization and documentation.

· Administers benefits processes, including enrollments, invoice reconciliation, and vendor coordination.

· Prepares and submits required reports to federal and state agencies (e.g., EEO-1, AAP, Form 5500 support).

· Tracks and assists with compliance-related programs, including FMLA/CFRA, workers’ compensation, and attendance reporting.

· Responds to employee and manager inquiries regarding payroll, benefits, and HR policies; escalates complex matters appropriately.

· Maintains HR systems, employee directories, and related records.

· Performs administrative duties, including filing, mail distribution, reporting, and purchase order processing.

· Assists with employee events and organizational functions.

· Supports development and maintenance of HR policies and procedures.

· Performs other duties as assigned.

SECONDARY DUTIES

The position of Human Resources Assistant/Payroll performs duties specific to the position and other functions as assigned including but not limited to special projects as assigned to support the Human Resources function.

COMPLIANCE RESPONSIBILITIES

Must be familiar with Payroll and Benefit related regulations and receive training on a regular basis as appropriate. This includes but in not limited to Reg B, Reg Z and Branch Closing Procedures. Human Resources Assistant/Payroll Must follow all policies and procedures as set forth by the Bank as well as any regulations.

The employee must be able to take and pass all the required regulatory training as outlined by the Bank on a quarterly basis.

This employee must adhere to all security related procedures of the Bank including Department security, protection of customer information and security as it relates to the Bank's internet and technology systems.

SUPERVISORY RESPONSIBILITY

The position of Human Resources Assistant/Payroll will not be responsible for the supervision of staff.

ENVIROMENTAL AND PHYSICAL ACTIVITY

The Human Resources Assistant/Payroll is in a non-confined office-type setting in which he or she is free to move about at will. It may include some minor annoyances such as noise, odors, drafts, etc.

This employee in the course of performing this position spends time writing, typing, speaking, listening, lifting up to 15 pounds, carrying, sitting, pulling, walking, standing, squatting, kneeling and reaching.

The employee for this position may operate any or all of the following: telephone, cellular telephone, copy, scan and fax machines, adding machine (calculator), typewriter, computer terminal, personal computer and related printers. Software includes, but is not limited to word, excel and CBS.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS

Employee must be able demonstrate their ability to read documents or instruments, detailed work, problem solving, customer contact, reasoning, language, presentations, verbal and written communications, analytical reasoning, multiple concurrent tasks and frequent interruptions.

MINIMUM REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and /or ability required to perform the position in a satisfactory manner. Individual’s abilities may result in some deviation from these guidelines.

Knowledge of wage and hour and payroll taxation regulations
Knowledge of employee benefit plan administration
Oral and written communication skills
Organization and prioritization skills
PC skills (e.g., word processing, spreadsheets)
3 – 5 years of payroll processing experience preferred

HOURLY PAY RANGE:

18.00-30.00

LOCATION:

333 N Sutter St

Stockton, CA 95202

AT-WILL EMPLOYMENT

Employment with Bank of Stockton is on an at-will basis, which means that either the employee or the Bank may terminate the employment relationship at any time, with or without cause or notice, except as otherwise provided by law. No supervisor, manager, or representative of the Bank has the authority to enter into any agreement contrary to the at-will employment relationship.

EQUAL EMPLOYMENT OPPORTUNITY

Bank of Stockton and its subsidiaries are equal opportunity/affirmative action employers. Employment decisions are made without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, sex, sexual orientation, gender identity or expression, veteran status, or any other status protected by applicable federal, state, or local law.

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person