Workers' Compensation Defense Legal Assistant

Legal Assistant – Workers' Compensation Defense

Work Remote Optional – California Residents Only

Job Purpose:
This role involves performing a wide range of complex and responsible legal and administrative tasks. The position supports attorneys by preparing and proofreading legal documents, coordinating case materials, and ensuring accurate and timely communication.

Duties and Responsibilities:

• Transcribe dictation including status reports, conference summaries, and settlement disbursement reports.
• Proofread and edit documents for accuracy in grammar, punctuation, format, and content.
• Draft routine correspondence and memoranda.
• Maintain case files, logs, and related records for assigned attorneys.
• Prepare Pre-Trial Conference Statements, settlement documents, and trial exhibits.
• Accurately record and bill time according to established procedures.
• Operate office equipment such as copiers and scanners.
• Handle incoming and outgoing calls.
• Perform additional administrative and legal support tasks as assigned.

Skills & Qualifications:

• Minimum of 3+ years of experience as a Legal Secretary in workers’ compensation defense.
• Proficiency with Microsoft Outlook, Word, Adobe Acrobat, and cloud-based file sharing (e.g., Dropbox).
• Strong typing ability (minimum 75 WPM) and excellent writing, proofreading, and grammar skills.
• Familiarity with Case Management Software and EAMS is a plus.
• Ability to maintain confidentiality, exercise discretion, and work independently.
• Strong interpersonal skills to interact effectively with clients, colleagues, and the public.

Location:
California (Remote optional; must be a California resident).

Ideal Candidate Profile:
The successful candidate will be detail-oriented, highly organized, and able to work efficiently in a fast-paced environment. Must have strong communication skills, critical thinking ability, and the capacity to manage multiple priorities simultaneously. Collaboration with attorneys and staff at all levels is essential to success in this role.

Benefits:
This position offers a competitive benefits package, including medical and vision coverage, short- and long-term disability, life insurance, 401(k) retirement plan, paid time off, and optional dental coverage. The work environment emphasizes collaboration, balance, and professional growth.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote