中文行政协调员(Chinese-Speaking Office Support Coordinator)

WE ARE HIRING

Chinese-Speaking Office Support Coordinator

Dubai, United Arab Emirates
Full-Time Employment

About the Role

We seeking a highly organized, proactive, and detail-oriented Chinese-Speaking Office Support Coordinator to provide comprehensive administrative and operational support across various departments, including Project Management, Procurement, Human Resources, and Client Relations.

The successful candidate will play a vital role in facilitating effective communication between Chinese-speaking stakeholders and internal teams while ensuring smooth day-to-day operations and contributing to the successful delivery of our real estate development projects.

Key ResponsibilitiesAdministrative & Executive Support

• Provide comprehensive administrative support to management and various departments.
• Manage schedules, appointments, meetings, and business correspondence.
• Prepare reports, presentations, meeting minutes, and internal documentation.
• Maintain accurate records and filing systems, both physical and digital.

Translation & Communication

• Provide professional translation and interpretation services between Mandarin Chinese and English.
• Translate contracts, reports, correspondence, and project-related documents.
• Facilitate effective communication between Chinese-speaking clients, suppliers, consultants, and internal teams.

Client Relations

• Serve as the primary point of contact for Chinese-speaking clients and business partners.
• Handle inquiries professionally and ensure exceptional customer service.
• Support client meetings, site visits, and business negotiations when required.

Project & Procurement Coordination

• Assist project teams in coordinating with contractors, consultants, and suppliers.
• Monitor project-related documentation, submissions, approvals, and follow-ups.
• Coordinate procurement activities, including sourcing materials from Chinese suppliers.
• Track orders, shipments, and delivery schedules to ensure timely project execution.

Human Resources Support

• Assist with employee onboarding and orientation processes.
• Maintain personnel records and HR documentation.
• Coordinate training sessions and employee-related administrative requirements.

Event & Office Coordination

• Assist in organizing company events, meetings, exhibitions, and client visits.
• Coordinate logistics, travel arrangements, and office administration activities.
• Liaise with external service providers and vendors to support office operations.

QualificationsEducation

• Bachelor's Degree in Business Administration, Communications, Management, or a related field.

Experience

• Minimum of two (2) years of experience in an administrative, coordination, or office support role.
• Experience within the real estate, construction, or property development industry is highly preferred.

Language Requirements

• Native or fluent Mandarin Chinese and English (written and spoken).
• Strong translation and interpretation capabilities.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Wecom, Wechat).
• Familiarity with office administration systems and document management tools.

Core Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Understanding of Chinese business culture, etiquette, and professional practices.

Preferred Qualifications

• Experience in a bilingual administrative or coordination role within a multicultural environment.
• Knowledge of procurement processes and supplier management.
• Experience coordinating with overseas vendors and stakeholders.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Adaptable, resourceful, and solution-oriented mindset.
• Can join immediately

What We Offer

• Competitive Salary Package
• UAE Employment Visa
• Medical Insurance
• Professional Development Opportunities
• Dynamic and Multicultural Working Environment
• Opportunity to contribute to prestigious real estate developments in Dubai

Work Location: In person