Administrative Support Specialist

General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Full-time

If time-limited, note appointment end date

Hours per week

40

Months per year

12

Position Number

012045

NC Salary Grade Equivalency

NC10

Classification Title

Admin Support Specialist - Advanced

Working Title

Administrative Support Specialist

Salary Range

$40,665 - $50,346

Anticipate Hiring Range

$40,665 - $50,346

FLSA Status

Non Exempt

Division

Student Affairs

Department

Counseling & Health Serv (Adm)

Work Unit

Wellness Promotion

Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

This position provides high-level administrative and operational support to the Director and staff of the Center for Wellness Promotion (CWP). The role is responsible for coordinating a broad range of administrative, business, financial, and customer service functions that support the daily operations of the department. Duties include financial administration, business process management, records management, inventory tracking, student employee administration, payroll support, event coordination assistance, and departmental communications.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The position serves as a key resource for the department by:

• Managing departmental financial transactions.
• Processing travel authorizations and reimbursements.
• Coordinating student hiring and personnel-related actions.
• Reconciling financial records and expenditures.
• Maintaining departmental databases and operational records.
• Assisting with the planning and execution of departmental programs, events, and initiatives.
• Providing customer service and serving as the primary point of contact for students, visitors, and campus partners.
• Attending departmental meetings and contributing to operational decisions that impact the department.
• Processing e-commerce transactions and credit card deposits.
• Performing a variety of administrative and business functions necessary to support the effective operation of the Center for Wellness Promotion.

Other Work Responsibilities

• Other duties as assigned by the Director and/or the CWP Leadership Team.

Departmental Preferred Experience, Skills, Training/Education

• Clerical experience or work in an administrative setting.
• Experience providing administrative support to a college or university department.
• Knowledge of and experience with the following: Concur, 49er Mart, Banner, and Excel is preferred.

Necessary Licenses or Certifications

Work Location

Center for Wellness Promotion

Posting date

07/10/2026

Closing date

07/19/2026

Proposed Hire Date

08/20/2026

Contact Information

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/