Construction Administrative Assistant

Construction Administrative Assistant

At M.A. Construction Group, we are a team driven by integrity, accountability, and a solutions-based mindset. As a family-owned and operated company, we take pride in building strong relationships and delivering high-quality work backed by years of experience. Our culture is centered on ownership, teamwork, and a “can-do” attitude, where every team member plays a vital role in our success.

Position Overview

We are seeking a highly organized and motivated Construction Administrative Assistant to support our growing team. This role is ideal for someone who thrives in a fast-paced environment, can pivot quickly, and takes pride in delivering excellent customer service.

As the first point of contact for clients and partners, you will play a key role in maintaining our reputation for professionalism and responsiveness while supporting our sales, production, and financial teams.

Responsibilities

• Answer and direct incoming phone calls with professionalism and a positive attitude
• Draft and respond to customer and vendor correspondence
• Perform data entry tasks and maintain proper insurance records
• Assist with invoicing, payments, and basic bookkeeping tasks
• Organize documents, files, and office records
• Assist and attend firm sponsored workday networking events as needed
• Assist with permitting applications
• Support management with various clerical and administrative duties as needed
• Manage on-line work order platforms for our national clients
• Promote office camaraderie and team engagement by supporting a positive work environment, coordinating occasional team activities, and bringing a positive and friendly attitude to the workplace.

Qualifications

• Previous administrative experience preferably in the construction industry or customer service area for 2 years
• Strong computer understanding and accurate data entry skills
• Excellent written and verbal communication skills
• Ability to prioritize responsibilities in a fast-paced environment
• Strong attention to detail and organizational skills
• Reliable and punctual

Preferred Qualifications

• Bilingual English / Spanish
• Working knowledge of QuickBooks Enterprise
• Experience in the construction industry and knowledge of permitting, insurance certificates, and lien waivers

Benefits:

• Health insurance, short term disability, life insurance and 401k for full-time employees.

NOTE: 32 – 40 hours per week, Monday through Friday required

This is an in-office position ONLY.

More about M.A. Construction….

Our Core Values

Our Core Values serve as our basic rules and requirements to function in this role:

We Build with Integrity and Character:

Every project, decision, and interaction reflects our values — integrity, ownership, care, teamwork, and a can-do attitude. We’re passionate about what we do, take responsibility for our work, and always strive to find the best solution together.

Own It / Nail It:

We treat every project as if it's our own! Our Group takes ownership of each task and works diligently to strive for excellence when performing these tasks.

We Give a Sh**!

We fundamentally care. And because we give a sh**, it leads to: employees returning home safely each workday, personal fulfillment, positive change, and meaningful contributions to our team and community.

We're Better Together:

We spend 40 hours a week together. Surround yourself with those that share similar objectives, support one another and leverage each other's strengths to achieve a common goal. This promotes a culture of inclusivity and cooperation and demonstrates that the whole is greater than the sum of its parts.

The Answer is Yes!:

We are a solution based company. Give us a problem and we'll explore all possibilities to solve that problem. "No" isn't in our vocabulary.

For more information visit maconstructiongroup.com

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance

Education:

• Associate (Preferred)

Language:

• English (Required)

Ability to Commute:

• West Park, FL 33023 (Required)

Work Location: In person