Abrar Admin

911 Fleet & Fire Equipment

About the Role911 Fleet and Fire Equipment, headquartered in Florence, Kentucky, is seeking a detail-oriented and experienced Controller to join our team on a full-time, in-person basis. This role is central to the day-to-day financial operations of our organization and will also provide virtual accounting support to our affiliate, Palmetto Fire Apparatus, located in Ridgeland, South Carolina.The ideal candidate is a hands-on accounting professional who thrives in a fast-paced environment, takes ownership of financial processes, and brings accuracy and reliability to every task. This is an excellent opportunity for someone who enjoys wearing multiple hats and making a direct impact on a growing company in the public safety equipment industry.Key ResponsibilitiesAccounts Payable &amp; Receivable<ul><li>Process and manage all accounts payable transactions, ensuring timely and accurate vendor payments</li></ul><ul><li>Oversee accounts receivable, including invoicing customers and following up on outstanding balances</li></ul><ul><li>Record and apply customer payments accurately across both companies</li></ul>Banking &amp; Reconciliations<ul><li>Perform regular bank reconciliations for all company accounts</li></ul><ul><li>Monitor cash flow and flag discrepancies in a timely manner</li></ul>Tax &amp; Compliance<ul><li>Prepare and file sales tax returns in accordance with applicable state and local regulations for Kentucky and South Carolina</li></ul><ul><li>Maintain compliance documentation and support any audit-related needs</li></ul>Invoicing &amp; Billing<ul><li>Generate and issue customer invoices for equipment sales and services</li></ul><ul><li>Coordinate with sales and operations teams to ensure invoice accuracy</li></ul>Financial Reporting<ul><li>Prepare light financial reports including income statements, balance sheet summaries, and cash position updates</li></ul><ul><li>Provide management with periodic financial snapshots to support decision-making</li></ul>Payroll Processing<ul><li>Process full-cycle payroll for all employees on a scheduled basis, ensuring accuracy and timeliness</li></ul><ul><li>Maintain payroll records and ensure compliance with federal and state payroll tax requirements</li></ul><ul><li>Coordinate with management on any payroll changes, adjustments, or special payroll runs</li></ul>401(k) Administration<ul><li>Record and reconcile 401(k) contributions and employer match entries in the accounting system</li></ul><ul><li>Coordinate with the plan administrator to ensure timely and accurate contribution remittances</li></ul><ul><li>Maintain 401(k) records and assist with plan compliance as needed</li></ul>HR Administration &amp; Benefits<ul><li>Manage day-to-day HR administrative functions including onboarding documentation, employee file maintenance, and policy compliance</li></ul><ul><li>Administer and review employee benefits programs including health insurance, retirement plans, and other company-sponsored benefits</li></ul><ul><li>Serve as primary point of contact for employee benefits questions and enrollment</li></ul><ul><li>Coordinate open enrollment periods and communicate benefit changes to staff</li></ul>Year-End Tax Reporting &amp; CPA Coordination<ul><li>Gather and organize financial records to support annual tax preparation by the external CPA firm</li></ul><ul><li>Prepare and distribute W-2s, 1099s, and other required year-end tax documents</li></ul><ul><li>Serve as the primary liaison between company management and the external CPA firm throughout the year-end close and tax filing process</li></ul><ul><li>Ensure all documentation requests from the CPA firm are fulfilled accurately and on time</li></ul>Virtual Support &ndash; Palmetto Fire Apparatus<ul><li>Perform all of the above functions remotely for Palmetto Fire Apparatus, maintaining consistent processes and standards across both entities</li></ul><ul><li>Coordinate with Palmetto Fire Apparatus staff to ensure accurate and timely financial data</li></ul>QualificationsRequired<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related field, OR equivalent work experience</li></ul><ul><li>Minimum 3&ndash;5 years of hands-on accounting or bookkeeping experience</li></ul><ul><li>Proficiency in accounting software (Zoho, QuickBooks, or similar)</li></ul><ul><li>Strong working knowledge of accounts payable, accounts receivable, and bank reconciliation processes</li></ul><ul><li>Familiarity with sales tax preparation and filing</li></ul><ul><li>High level of accuracy and attention to detail</li></ul><ul><li>Strong organizational and time-management skills</li></ul>Preferred<ul><li>Experience in a small business or multi-entity accounting environment</li></ul><ul><li>Familiarity with the equipment sales, fleet, or fire/emergency services industries</li></ul><ul><li>Experience supporting remote or virtual accounting for a secondary business entity</li></ul><ul><li>CPA or CPA candidate a plus, but not required</li></ul>Job Type: Full-timePay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Accounting or finance: 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Florence, KY 41042 (Required)</li></ul>Work Location: In person

Financial Controller

Join 911 Fleet & Fire Equipment and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

911 Fleet & Fire Equipment

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Financial Controller