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ABO FAISAL PORTS SERVICES LLC

Job Title: Tagalog-Speaking Administrator (Heavy equipment rental and spare parts Business)Location: DIP, DUBAI, UAEEmployment Type: Full-TimeExperience: Minimum 3 YearsLicense Requirement: Valid UAE Driving LicenseJob Description: We are recruiting on behalf of our client, a reputable business in the heavy equipment and industrial sector, for a Tagalog-Speaking Administrator. The ideal candidate will have a minimum of 3 years of administrative experience, preferably within heavy equipment, construction, automotive, or spare parts trading. Fluency in Tagalog and English is essential, as is a valid UAE driving license. This role requires excellent organizational skills, strong communication abilities, and a detail-oriented mindset to support the client&rsquo;s operations in both equipment rental and spare parts sales.Key Responsibilities:Administrative Duties:<ul><li>Manage daily office operations, including filing, documentation, and client records for both rental contracts and spare parts sales.</li><li>Handle customer inquiries, rental bookings, and parts orders via phone, email, or in person.</li><li>Prepare and maintain critical documentation such as Equipment Rental Agreements, Sales Invoices, Delivery Notes, and Purchase Orders.</li><li>Process quotations and proforma invoices for rental and parts inquiries.</li></ul>Customer Service:<ul><li>Assist B2B clients with their heavy equipment rental needs and spare parts requirements, ensuring a professional and efficient experience.</li><li>Address customer concerns or complaints in a professional and timely manner.</li><li>Provide clear and accurate information on equipment specifications, availability, rental terms, and parts pricing.</li></ul>Equipment &amp; Inventory Coordination:<ul><li>Assist in coordinating equipment availability, maintenance schedules, and inspections with the workshop and logistics teams.</li><li>Update and maintain accurate records of the rental fleet, including service history, hours of operation, and damage reports.</li><li>Support spare parts inventory management by updating stock levels, processing sales orders, and liaising with suppliers for parts procurement.</li></ul>Logistics and Driving:<ul><li>Occasionally drive for business-related tasks such as bank deposits, document submissions, or urgent parts delivery/pickup (valid UAE driving license required).</li></ul>Reporting and Compliance:<ul><li>Prepare daily, weekly, and monthly reports on rental utilization, parts sales, revenue, and customer feedback.</li><li>Ensure compliance with company policies, UAE regulations, and industry standards for equipment operation and documentation.</li></ul>Requirements:<ul><li>Language Proficiency: Fluent in Tagalog and English (written and spoken).</li><li>Experience: Minimum of 3 years in an administrative, customer service, or coordinator role. Experience in heavy equipment, construction, automotive, or spare parts trading is highly preferred.</li><li>Driving License: Valid UAE driving license is mandatory.</li></ul>Skills:<ul><li>Proficient in MS Office (Word, Excel for reports and inventory, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines in a fast-paced industrial environment.</li></ul>Attributes:<ul><li>Client-focused with a professional and assertive demeanor.</li><li>Reliable, punctual, and extremely detail-oriented.</li><li>Ability to understand technical parts and equipment terminology is a strong advantage.</li></ul>Preferred Qualifications:<ul><li>Previous experience in the heavy equipment rental industry or spare parts trading.</li><li>Knowledge of inventory management software or systems.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>If you are selected, how many days would you require to join us?</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Application Deadline: 25/02/2025

Admin Coordinator

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ABO FAISAL PORTS SERVICES LLC

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Admin Coordinator