Qureos Mentor

Acteon Group Ltd.

<div><div><p>Vacancy Name</p><div> Tender Coordinator</div></div><br>
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Vacancy No</p><div> VN3805</div></div><br>
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Operating Company</p><div> UTEC Survey Group</div></div><br>
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Advert</p><div> About Us
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UTEC, Acteon&rsquo;s Geo-services business line, harnesses data to optimise designs, save time and maximise your project&rsquo;s economic value by providing a holistic understanding of the marine environment. Our insights underpin customers&rsquo; decision-making from design to asset life extension, ensuring every decision delivers.
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The Role
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We are looking for a dedicated and experienced Tender Coordinator to join our team on a full-time permanent basis based in Qatar. The Tender Coordinator will support the full tendering process for offshore survey projects, including geophysical, construction support, and environmental surveys for oil &amp; gas, port development and other related sectors. The role ensures proposals are prepared accurately, on time, and in alignment with company standards. The Tender Coordinator will coordinate inputs from technical, commercial and legal teams, manage client pre-qualification, prepare proposal documentation, maintain tender records, and assist with client communications and project handover after award.
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Duties/Responsibilities
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<li>Coordinate the tendering process from opportunity identification through submission and project handover
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<li>Gather technical, commercial, and legal inputs for proposals, including survey methodologies, mobilization plans, and equipment requirements
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<li>Prepare and manage client pre-qualification (PQ) submissions, ensuring all company documentation, certifications, and references are submitted and compliant with client requirements
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<li>Maintain records of client PQ status and updates as required
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<li>Prepare technical and commercial proposal documentation, including costing sheets and scope breakdowns
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<li>Organize proposals, supporting documents, and maintain tender documentation in a controlled manner
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<li>Attend client clarification meetings and follow up on required information
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<li>Review ITT terms and conditions and highlight deviations for internal review
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<li>Assist in obtaining quotes from third-party suppliers (vessels, equipment, and other subcontractors)
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<li>Prepare required supporting documents and arrange the proposal approval by UTEC Management prior to submission
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<li>Assist in handover of awarded projects to operations teams, including technical requirements, proposed resources, and contract documentation
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<li>Regularly follow up with clients for feedback on submitted proposals to support continuous improvement
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<li>Log every lead and opportunity in Acteon CRM database. Maintain accurate and timely input into the CRM
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Requirements
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Education and Experience:
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<li>Bachelor&rsquo;s degree in Survey, Engineering, Earth Sciences, or relevant industry experience
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<li>Minimum 5 years&rsquo; experience in offshore survey, oil &amp; gas, or renewable energy projects
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<li>2&ndash;3 years&rsquo; experience in tendering, proposal coordination, or commercial support roles
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<li>Knowledge of marine survey techniques, offshore survey methods and project execution
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<li>Understanding of contracts, commercial terms, and proposal costing
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<li>Experience with preparing spreadsheets and commercial calculations
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Skills and Competencies:
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<li>Strong organizational and time-management skills, with high attention to detail
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<li>Excellent verbal and written communication skills
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<li>Ability to work independently, take ownership of tasks, and meet deadlines
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<li>Collaborative mindset with the ability to coordinate effectively with technical, commercial, and operations teams
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<li>Proactive and solution-oriented approach to resolving tender-related issues
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<li>Familiarity with CRM systems and tender tracking tools</li></div></div><br>
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Location</p><div> Qatar</div></div><br>
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Work Country</p><div> Qatar</div></div></div>

Tender Coordinator

Join Acteon Group Ltd. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Acteon Group Ltd.

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Tender Coordinator