Tender Coordinator

Tender Coordinator

VN3805

UTEC Survey Group

Join Our Team: Tender Coordinator – (Qatar, UAE)
Employment Type: Full-time, Permanent

About Us
UTEC, Acteon’s Geo-services business line, harnesses data to optimise designs, save time and maximise your project’s economic value by providing a holistic understanding of the marine environment. Our insights underpin customers’ decision-making from design to asset life extension, ensuring every decision delivers.

The Role
We are looking for a dedicated and experienced Tender Coordinator to join our team on a full-time permanent basis at Qatar, UAE. The Tender Coordinator will support the full tendering process for offshore survey projects, including geophysical, construction support, and environmental surveys for oil & gas, port development and other related sectors. The role ensures proposals are prepared accurately, on time, and in alignment with company standards. The Tender Coordinator will coordinate inputs from technical, commercial and legal teams, manage client pre-qualification, prepare proposal documentation, maintain tender records, and assist with client communications and project handover after award.

Duties/Responsibilities

Coordinate the tendering process from opportunity identification through submission and project handover

Gather technical, commercial, and legal inputs for proposals, including survey methodologies, mobilization plans, and equipment requirements

Prepare and manage client pre-qualification (PQ) submissions, ensuring all company documentation, certifications, and references are submitted and compliant with client requirements

Maintain records of client PQ status and updates as required

Prepare technical and commercial proposal documentation, including costing sheets and scope breakdowns

Organize proposals, supporting documents, and maintain tender documentation in a controlled manner

Attend client clarification meetings and follow up on required information

Review ITT terms and conditions and highlight deviations for internal review

Assist in obtaining quotes from third-party suppliers (vessels, equipment, and other subcontractors)

Prepare required supporting documents and arrange the proposal approval by UTEC Management prior to submission

Assist in handover of awarded projects to operations teams, including technical requirements, proposed resources, and contract documentation

Regularly follow up with clients for feedback on submitted proposals to support continuous improvement

Log every lead and opportunity in Acteon CRM database. Maintain accurate and timely input into the CRM

Requirements
Education and Experience:

Bachelor’s degree in Survey, Engineering, Earth Sciences, or relevant industry experience

Minimum 5 years’ experience in offshore survey, oil & gas, or renewable energy projects

2–3 years’ experience in tendering, proposal coordination, or commercial support roles

Knowledge of marine survey techniques, offshore survey methods and project execution

Understanding of contracts, commercial terms, and proposal costing

Experience with preparing spreadsheets and commercial calculations

Skills and Competencies:

Strong organizational and time-management skills, with high attention to detail

Excellent verbal and written communication skills

Ability to work independently, take ownership of tasks, and meet deadlines

Collaborative mindset with the ability to coordinate effectively with technical, commercial, and operations teams

Proactive and solution-oriented approach to resolving tender-related issues

Familiarity with CRM systems and tender tracking tools

UAE

Qatar