Abrar Admin

Action Air Conditioning

Job Overview We are seeking a dynamic and organized Receptionist / Office Manager to be the welcoming face and operational backbone of our office. This energetic role combines front desk responsibilities with comprehensive office management, ensuring smooth daily operations and a positive environment for staff, clients, and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of administrative tasks efficiently. This paid position offers an exciting opportunity to lead office functions while fostering a professional and friendly atmosphere.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and warmth, managing multi-line phone systems and front desk operations.</li><li>Oversee schedule management for meetings, appointments, and events, coordinating calendars for multiple team members.</li><li>Manage vendor relationships, including procurement, invoicing, and maintaining accurate records using QuickBooks or similar accounting software.</li><li>Supervise administrative staff or interns, providing training and development to enhance team performance.</li><li>Handle bookkeeping tasks such as filing, data entry, payroll processing, budgeting support, and maintaining financial records.</li><li>Coordinate event planning activities for company functions or community outreach initiatives.</li><li>Maintain organized filing systems&mdash;both digital and physical&mdash;and ensure compliance with company policies and procedures.</li><li>Support human resources functions including onboarding new employees, managing employee records, and assisting with HR-related inquiries.</li></ul>Skills<ul><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong communication skills with excellent phone etiquette and interpersonal abilities.</li><li>Exceptional organizational skills with the ability to prioritize multiple tasks efficiently.</li><li>Experience supervising staff or teams with a focus on training &amp; development initiatives.</li><li>Proficiency in QuickBooks for bookkeeping and payroll management; familiarity with budgeting processes is a plus.</li><li>Skilled in event planning, vendor management, calendar management, and office logistics.</li><li>Knowledge of medical office management or healthcare administration is advantageous but not required.</li><li>Competence in handling clerical duties such as filing, data entry, and managing multi-line phone systems.</li><li>Ability to adapt quickly to changing priorities while maintaining attention to detail in a fast-paced environment. Join us to be an essential part of a vibrant team dedicated to excellence in office operations!</li></ul>Pay: $15.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Receptionist / Office Manager

Join Action Air Conditioning and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Action Air Conditioning

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Receptionist / Office Manager