Receptionist / Office Manager

Job Overview
We are seeking a dynamic and organized Receptionist / Office Manager to be the welcoming face and operational backbone of our office. This energetic role combines front desk responsibilities with comprehensive office management, ensuring smooth daily operations and a positive environment for staff, clients, and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of administrative tasks efficiently. This paid position offers an exciting opportunity to lead office functions while fostering a professional and friendly atmosphere.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, managing multi-line phone systems and front desk operations.
• Oversee schedule management for meetings, appointments, and events, coordinating calendars for multiple team members.
• Manage vendor relationships, including procurement, invoicing, and maintaining accurate records using QuickBooks or similar accounting software.
• Supervise administrative staff or interns, providing training and development to enhance team performance.
• Handle bookkeeping tasks such as filing, data entry, payroll processing, budgeting support, and maintaining financial records.
• Coordinate event planning activities for company functions or community outreach initiatives.
• Maintain organized filing systems—both digital and physical—and ensure compliance with company policies and procedures.
• Support human resources functions including onboarding new employees, managing employee records, and assisting with HR-related inquiries.

Skills

• Proven experience in office management or administrative roles within a professional setting.
• Strong communication skills with excellent phone etiquette and interpersonal abilities.
• Exceptional organizational skills with the ability to prioritize multiple tasks efficiently.
• Experience supervising staff or teams with a focus on training & development initiatives.
• Proficiency in QuickBooks for bookkeeping and payroll management; familiarity with budgeting processes is a plus.
• Skilled in event planning, vendor management, calendar management, and office logistics.
• Knowledge of medical office management or healthcare administration is advantageous but not required.
• Competence in handling clerical duties such as filing, data entry, and managing multi-line phone systems.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in a fast-paced environment. Join us to be an essential part of a vibrant team dedicated to excellence in office operations!

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person